Volunteer application form
Run a volunteer intake round: roles and shifts wanted, experience, screening checks, referees and an emergency contact.
- No sign-up to start
- Unlimited responses on Free
Full name*
Email*
Mobile*
Suburb and state*
Are you under 18?*
What’s inside the volunteer application form template
This volunteer application form collects everything you need to place someone in a role: contact details, the roles and shifts they want, when they can start, their experience, the checks they already hold, two referees and an emergency contact. Run the same volunteer form for every intake round by adding the program name to the link.
Change any question, theme or ending in the editor on the PulseFormCreator homepage, then share it by link, QR code or embed. If this one does not fit, browse all form templates.
- 4 questions only appear when an earlier answer calls for them.
- A logic rule skips ahead or ends early, based on the answers.
- 2 thank-you screens, picked by the answers: “Thanks, …. One more step.”, “Thanks, …. Your application is in.”.
- Hidden fields filled from the link: program, round, source.
- 1 Short answer: Full name
- 2 Email: Email
- 3 Phone number: Mobile
- 4 Short answer: Suburb and state
- 5 Yes / No: Are you under 18?
- 6 Short answer: Parent or guardian name (when needed)
- 7 Email: Parent or guardian email (when needed)
- 8 Checkboxes: Which roles interest you?
- 9 Checkboxes: When are you usually free?
- 10 Number: Roughly how many hours a week could you give? (optional)
- 11 Date: When could you start?
- 12 Date: Available until (optional) (optional)
- 13 Long answer: What experience or skills would you bring?
- 14 Long answer: Why do you want to volunteer with us? (optional)
- 15 Checkboxes: Which of these do you already hold?
- 16 Short answer: Working with Children Check number and expiry (optional) (when needed)
- 17 File upload: Upload a copy of your check or certificate (optional) (when needed)
- 18 Consent checkbox: Background check
- 19 Short answer: Referee: name and how they know you
- 20 Short answer: Referee: phone or email
- 21 Short answer: Second referee: name and how they know you (optional) (optional)
- 22 Short answer: Second referee: phone or email (optional) (optional)
- 23 Short answer: Emergency contact name and relationship
- 24 Phone number: Emergency contact number
- 25 Consent checkbox: Declaration
- 26 Consent checkbox: Photos (optional)
Why this template works
- Applicants can upload a Working with Children Check or National Police Check as a PDF or a photo, and the upload only appears when they say they hold one.
- Under-18 applicants are asked for a parent or guardian, and finish on a screen that says a consent form is on its way to them.
- A required consent box covers asking for a police check, and the last screen sets out the chat, the referee call and the induction.
Works with
Connect these after you publish, from the Connect tab.
- Email me Get each application by email
- Google Sheets Keep a roster of volunteers and shifts
- Airtable Track checks and induction dates (or use Notion)
- Uploads over 10 MB Pro On Free: up to 10 MB per file.
- Confirmation email to the applicant Pro On Free: the thank-you screen says what happens next.
- Automatic deletion of old applications Business
Questions about this template
Is this volunteer form free?
Yes. Unlimited responses, file uploads up to 10 MB, logic and two thank-you screens are all on the Free plan, under the fair-use policy. You do not need an account to build it, only an email address to publish it.
Can volunteers attach a police check or a Working with Children Check?
Yes. The form asks which checks they hold, then shows an upload question for a PDF or a photo of the card, up to 10 MB per file. It also asks for the Working with Children Check number and expiry. Anyone who holds none of them sees a line saying you will tell them which check their role needs.
How do I ask different questions for volunteers under 18?
The form already does. A yes or no question asks whether the applicant is under 18. If they are, the parent or guardian name and email appear and are required, and that application ends on a separate screen about the consent form.
Can I use one form for several intake rounds?
Yes. Add ?program=Summer festival&round=2026-summer to the link you share. The heading names the program and every response is tagged with the round, so you can sort last summer's applicants from this one's.
Who can see the applications?
Only you and anyone you share your PulseFormCreator account with. Responses are saved in your dashboard and export to CSV or Excel. Turn on "Email me" to get each one in your inbox, or send them to Google Sheets, Airtable or Slack.
Does it handle rosters and shifts after someone is accepted?
No. It records the shifts each person says they are free for, which is what you need to place them. Rostering itself happens in your spreadsheet or roster tool.
Start with the volunteer application form template
Edit it straight away with no account. You only confirm your email when you publish.