AI Data Policy

Last updated: 27 May 2026

PulseFormCreator's AI drafting writes a first draft of a form or survey from your description. This page explains what we send to AI providers, what we don't, and how to opt out.

§1 What we send to OpenAI

When you use AI drafting, we send your prompt (the description of the form or survey you want) to OpenAI's API, and nothing else. We don't send your account email, your other forms and surveys, or any respondent data.

§2 What we never send to AI providers

Respondent answers are never sent to any AI provider, whether for training, analysis or summarisation. Answer summaries and charts are calculated on PulseFormCreator's servers without a third-party language model.

§3 OpenAI's data handling

We use OpenAI's API, not ChatGPT. Per OpenAI's API data-usage commitments, prompts sent via the API are NOT used to train OpenAI's models. OpenAI retains API request data for up to 30 days for abuse monitoring, then deletes it. See OpenAI's official documentation:

• OpenAI API data controls : what OpenAI does and doesn't do with API request data.
• OpenAI Enterprise Privacy & Trust portal : broader commitments around training, retention and certifications.

§4 Training on your data

We do not use form or survey content or response data to train any AI model (yours, ours, or any third party's) without your explicit, opt-in consent on a per-survey basis. There is no global setting that opts you in; it's per-survey, and the default is off.

§5 Opting out of AI features

You can choose not to use AI drafting. There's no penalty: every PulseFormCreator feature works without AI, and the Free plan is the same.

§6 Privacy guidance

Don't paste sensitive personal information into AI prompts (PulseFormCreator's or anyone else's). The Office of the Australian Information Commissioner publishes guidance on this. The OAIC Australian Privacy Principles underpin how we handle personal data in Australia, and we agree with all of it.

§7 Changes

We will email all account holders and post on this page at least 14 days before any change that materially expands what we send to AI providers. No retroactive opt-in.