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Liability waiver form template

A release of liability people sign before your activity: that they understood the risks and chose to take part, who to call, and a parent for under-18s.

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Activity or event (required)

Date, or first date (required)

Participant’s full name (required)

Mobile (required)

Is the participant 18 or over? (required)

Emergency contact (required)

Someone who is not taking part.

Emergency contact’s phone (required)

17 questions · about 3 min · logic · signature · prefill from the link

  • No sign-up to start
  • Unlimited responses on Free

Print it as a PDF Word version

Change the questions in Word, then print.

What you get back

Every response lands in your results the moment it is sent. Turn on email notifications and each one arrives like this, and the same answers become a row in your spreadsheet.

From PulseFormCreator

Subject New response to Liability waiver

Activity or event
Saturday sea kayak tour
Date, or first date
19 Sep 2026
Participant’s full name
Sam Okafor
Email
sam.okafor@example.com
Mobile
+12065550148
Is the participant 18 or over?
Yes

and 8 more answers

A sample email with made-up answers.
submitted_atActivity or eventDate, or first dateParticipant’s full nameEmailMobile
23 Sep 2026 09:41Saturday sea kayak tour19 Sep 2026Sam Okaforsam.okafor@example.com+12065550148

Export to CSV or Excel, or send responses to Google Sheets, Notion, Airtable, Slack or a webhook. All free.

What happens after someone submits

Set it up once in the Workflows tab, and the signed list is ready before the safety briefing.

  1. Submitted

  2. A participant signs

    You get the waiver by email, with a PDF of the signed waiver attached to keep.

  3. Before the session starts

    Responses go to Google Sheets, so staff can check off who has signed at the door.

  4. They book again next season

    Their People record shows each waiver they have signed, free for up to 1,000 people.

Set this up when you use the template

What this form asks, and why

A liability waiver names the parties and the activity, spells out its real risks, has the participant accept them, and gives the release in return for taking part. It also covers emergency treatment, brings in a parent for anyone under 18, and ends with a signature and the date.

The last column shows how often real liability waiver forms ask for it.

Question Why it is there Real forms
Activity or event Required Names what the waiver covers, as 9 of 13 forms do. A ?activity= link fills it in. 9 of 13 forms
Date, or first date Required Dates the activity the waiver covers. 4 of 13 forms
Participant’s full name Required Who is taking part. 10 of 13 forms
Email Required For booking changes. 2 of 13 forms
Mobile Required For the day itself. 3 of 13 forms
Is the participant 18 or over? Required A No opens the parent questions. One Alabama waiver uses 19, the state’s age of majority. 6 of 13 forms
Parent or guardian’s name Required Only when “Is the participant 18 or over?” is No 9 of 13 forms have a parent signature for minors. 9 of 13 forms
Relationship to the participant Required Only when “Is the participant 18 or over?” is No Shows the signer can sign for the child. 9 of 13 forms
Emergency contact Required Only 2 of 13 forms ask, though every one describes a risk of serious injury. 2 of 13 forms
Emergency contact’s phone Required Their own phone is often in a locker or out on the water. 2 of 13 forms
The risks Required All 13 have the participant accept the risks; only 7 of 13 forms name them. Fill in the paragraph above it. 13 of 13 forms
Fitness Required Fitness and sobriety in one line. 3 of 13 forms
Rules Required Gives staff a clear basis to stop someone. 4 of 13 forms
Emergency treatment Required Lets staff act, and says who pays: 7 of 13 forms deal with medical costs. 3 of 13 forms
Release Required The release, given in return for taking part. 10 of 13 forms extend it to the organization’s negligence; keep or cut those words for where you operate. 13 of 13 forms
May we use photos or video of the participant from the activity? Required A separate choice. 2 of 13 forms bury a photo grant inside the release. 2 of 13 forms
Signature Required The response records how and when it was signed. 13 of 13 forms

What we left out

  • An indemnity. 10 of 13 forms make the participant indemnify the organization, and 4 of 13 forms add its legal fees. That goes beyond giving up a claim; add it only on legal advice.
  • A witness or notary. 3 of 13 forms want a witness, and one is notarized. An online form cannot notarize; the response records who signed and when.
  • Governing law and venue. 5 of 13 forms name one. Add yours if your lawyer wants it.

What 13 real liability waiver forms ask

How many include each field, from forms organizations use today. Part of the Form Field Index.

  1. Accepts the risks 13 of 13
  2. Releases claims 13 of 13
  3. Signature 13 of 13
  4. Read, understood, signed freely 13 of 13
  5. Date signed 12 of 13
  6. Participant indemnifies 10 of 13
  7. Participant's name 10 of 13
  8. Gives up the right to sue 10 of 13
Read September 2026 · US 11, Australia 1, UK 1 · Sources
  1. Ventura County Community College District · community college district, US
  2. City of Hickman, Nebraska · city, US
  3. Optimist International · service club organization, US
  4. Town of Tyngsborough, Massachusetts · town, US
  5. University of California, Santa Barbara · university, US
  6. Tasmanian University Student Association · student association, Australia
  7. University of North Alabama · university, US
  8. Houston Sports Park · sports venue, US
  9. University of North Dakota School of Medicine and Health Sciences · university medical school, US
  10. Beacon Hotel Oswego · hotel and event venue, US
  11. Scott Lake Resort · resort, US
  12. Level Preston (Preston Guildhall Ltd) · activity center, UK
  13. California Department of Food and Agriculture, Fairs and Expositions · state agency, US

How the form changes as people answer

Most people see a shorter form. These questions and screens only appear when an answer calls for them.

  1. When “Is the participant 18 or over?” is No

    shows “Parent or guardian’s name” and “Relationship to the participant”

Make it yours

  1. One link per session

    Add ?activity=Saturday kayak tour to the link and the activity fills itself in.

  2. Cap the numbers

    Settings → Limit responses to the places available, with your own “this session is full” message.

  3. Close the link after the session

    Settings → Schedule stops new signatures once the session has passed, with your own closed message.

Good practice and the law

This is general information, not legal advice. Rules differ by country and state, so check anything important where you operate.

Questions about this template

Will a court enforce a liability waiver?

Often, not always. Courts read waivers strictly, and some liability cannot be waived at all, as the notes above show. Have a lawyer check yours.

How long should we keep signed waivers?

Until an injury claim would be too late, which for a child can mean years after they turn 18. Download any waiver as a PDF from its response.

Can a parent sign a waiver for a child?

They can sign it, and the form asks for a parent when the participant is under 18. Whether a child is held to it varies by state and country.

Does a waiver need signing every visit?

Not always. 2 of 13 forms say how long theirs lasts, from one event to every visit in 12 months. Say yours in the first paragraph.

Which form do you need?

Not quite the job? One of these may fit, or browse all release and consent forms.

  • Tattoo waiver form

    For a tattoo, where informed consent and a health check matter more than a release.

  • Picture release form

    When all you need is permission to use people’s photos.

  • Permission slip

    For a school trip, where a parent gives permission rather than giving up claims.

Start with the liability waiver form template

Fill in the activity and its real risks, have a lawyer read the release, and send the link with each booking.

Use this template

By , founder of PulseFormCreator. Updated 23 Sep 2026.