Donation request form template
Give the charities, schools and teams who ask you for help one form: who they are, the event, exactly what they want, when they need it and how they will thank you.
20 questions · about 4 min · logic · file upload · prefill from the link
- No sign-up to start
- Unlimited responses on Free
Organisation name
What kind of organisation is it?
Your name
Your role in the organisation
Phone number
What you get back
Every response lands in your results the moment it is sent. Turn on email notifications and each one arrives like this, and the same answers become a row in your spreadsheet.
From PulseFormCreator
Subject New response to Donation request
- Organisation name
- Northside Primary P&C
- What kind of organisation is it?
- School or parents’ association
- Your name
- Rachel Moore
- Your role in the organisation
- Fundraising coordinator
- rachel.moore@example.com
- Phone number
- +61412555604
and 11 more answers
| submitted_at | Organisation name | What kind of organisation is it? | Charity registration, EIN or ABN | Your name | Your role in the organisation |
|---|---|---|---|---|---|
| 2026-09-22T09:41:00.000Z | Northside Primary P&C | School or parents’ association | Rachel Moore | Fundraising coordinator |
The first 6 of 37 columns. Export to CSV or Excel, or send each response to Google Sheets, Notion, Airtable, Slack or a webhook as it arrives, all on the free plan. The answers above are made up.
What this form asks, and why
The last column shows how many of the 16 real donation request forms we read ask the same thing.
| Question | Why it is there | Real forms |
|---|---|---|
| Organisation name Required | The name you check against the charity register, on 16 of 16 forms. | 16 of 16 forms |
| What kind of organisation is it? Required | Most businesses give to some kinds of group and not others. This sorts requests first. | 4 of 16 forms |
| Charity registration, EIN or ABN Only when “What kind of organisation is it?” is Registered charity or nonprofit | Shown to registered charities only. 6 of 16 forms ask for a number to check. | 6 of 16 forms |
| Your name Required | The person you reply to. | 16 of 16 forms |
| Your role in the organisation Required | Whether they can speak for the group, asked on 6 of 16 forms. | 6 of 16 forms |
| Email Required | Where your yes or no goes. | 15 of 16 forms |
| Phone number Required | For arranging collection. | 14 of 16 forms |
| What is the event or program? Required | Its name and place in one answer. | 6 of 16 forms |
| Date of the event Required | Checked against your notice period. | 8 of 16 forms |
| How many people will attend or benefit? | Optional. The reach of a raffle prize or a sponsorship. | 5 of 16 forms |
| What are you asking for? Required | 8 of 16 forms ask what kind of help is wanted. | 8 of 16 forms |
| Tell us exactly what you would like Required | Item and quantity, or a voucher value, so there is no second email. | 10 of 16 forms |
| Why are you asking us? | Optional. Shows whether they know your business or sent one letter to every shop in town. | 3 of 16 forms |
| When do you need it by? Required | Often earlier than the event, because raffles are printed in advance. | 6 of 16 forms |
| Collection or delivery? Required | Most donors expect collection. Delivery opens the address. | 2 of 16 forms |
| Where should we send it? Required Only when “Collection or delivery?” is Please post or deliver it | Shown only when you post or deliver. | 2 of 16 forms |
| How will you thank supporters? | What your name gets in return, asked on 4 of 16 forms. | 4 of 16 forms |
| Have we supported you before? | Spots a repeat request before you read the rest. | 5 of 16 forms |
| Letter on your letterhead, or proof of charity status | Optional. Some donors insist on a letterhead; delete it if you do not. | 3 of 16 forms |
| Before you send Required | Asking is not getting, said before anyone prints your logo. | 2 of 16 forms |
What we left out
- Driver’s licence number and home address. Asked on 1 of 16 forms, a grocer’s. The gift goes to an organisation, so a person’s ID is never needed.
- Mission statement and board list. On 5 of 16 forms. Ask the few requests you shortlist.
- An office-use decision block. On 6 of 16 forms. Record decisions in your responses or a Sheet column.
What 16 real donation request forms ask
In September 2026 we read 16 donation request forms that organisations use today (US 10, Australia 6) and recorded every field. This is how often each one appears. It is part of the Form Field Index.
The 16 forms we read
- Costco Wholesale · retailer, US
- Community Resource Federal Credit Union · credit union, US
- Chick-fil-A Baker Lane, Asheville NC (operator’s donation page) · restaurant franchise, US
- PR Chemical & Paper Supply · janitorial supply distributor, US
- First Central State Bank · bank, US
- Shop Smart · grocery store, US
- Park State Bank · bank, US
- Target · retailer, US
- City of St. Francis (Minnesota) · city government, US
- Houston Texans Foundation · professional sports team foundation, US
- Melbourne Cricket Club · sports club and venue, Australia
- Perth Zoo (Zoological Parks Authority) · state government zoo, Australia
- NSW Swifts · professional netball team, Australia
- Balnaves of Coonawarra · winery, Australia
- SEA LIFE Melbourne Aquarium · visitor attraction, Australia
- Fun Foods Direct · foodservice supplier, Australia
How the form changes as people answer
Most people see a shorter form. These questions and screens only appear when an answer calls for them.
-
When “What kind of organisation is it?” is Registered charity or nonprofit
shows “Charity registration, EIN or ABN”
-
When “Collection or delivery?” is Please post or deliver it
shows “Where should we send it?”
Make it yours
-
Stop when the budget is spent
Set Settings → Limit responses to the requests you can fund this year, with your own “full for this year” message.
-
Know which store it came from
Add ?store=Newtown to the link each branch shares, and every request is saved with its branch.
-
Get each request by email
Turn on the Connect tab’s Email me card. It is free and off until you turn it on.
Questions about this template
Who fills in this form?
The charity, school or team asking. You put the link on your website, or its QR code at the counter, instead of taking letters by hand.
Can groups ask for money?
In the sponsorship preset, as an amount for you to consider. Nothing is paid through the form: if you agree, you pay the way you usually would.
How much notice should I ask for?
The forms we read ask for anything from 30 to 60 days. Put yours in the note at the top; the needed-by date shows who left it late.
Can I limit each group to one request a year?
Say so in the note at the top, as Shop Smart, the Melbourne Cricket Club, NSW Swifts and SEA LIFE Melbourne do. The “supported you before?” answer then shows who is asking again.
Which form do you need?
The donation request form is one of the request forms. If it is not quite the job, one of these may be.
- Quote request form template
When an organisation wants to buy from you at a price, not ask for a gift.
- Volunteer application form template
When people offer their time to you, rather than asking you for something.
- Enquiry form template
For every other question from the public, sent to the right person.
Start with the donation request form template
Open it in the editor, say what you give and when, and put the link on your community page.
Updated 22 September 2026. Evidence read September 2026 from 16 real forms.