Scholarship application form template
Use this scholarship application template for an award or bursary: the student’s school and plans, grades and transcript, activities, your essay prompt and a recommender.
Full name
Phone number
Home address
Are you under 18?
23 questions · about 10 min · logic · file upload · signature
- No sign-up to start
- Unlimited responses on Free
Print it as a PDF Word version
Change the questions in Word, then print.
What you get back
Every response lands in your results the moment it is sent. Turn on email notifications and each one arrives like this, and the same answers become a row in your spreadsheet.
From PulseFormCreator
Subject New response to Scholarship application
- Full name
- Maya Okonkwo
- maya.okonkwo@example.com
- Phone number
- +15155550194
- Home address
- 2216 Walnut Street, Des Moines IA 50312, United States
- Are you under 18?
- Yes
- Parent or guardian email
- chioma.okonkwo@example.com
and 14 more answers
| submitted_at | Full name | Phone number | Home address | Are you under 18? | |
|---|---|---|---|---|---|
| 23 Sep 2026 09:41 | Maya Okonkwo | maya.okonkwo@example.com | +15155550194 | 2216 Walnut Street, Des Moines IA 50312, United States | Yes |
Export to CSV or Excel, or send responses to Google Sheets, Notion, Airtable, Slack or a webhook. All free.
What happens after someone submits
Set it up once in the Workflows tab, and the selection panel sees every application in one place.
-
Submitted
-
Applications are open
You get one weekly digest of new applications and what is still waiting.
-
You pick finalists
Tag them “finalist” in People and send them the interview details in one bulk email.
-
Before you pay the award
Reply from their response to ask for proof of enrollment, and their answer comes back into the same thread.
What this form asks, and why
The last column shows how often real scholarship application forms ask for it.
| Question | Why it is there | Real forms |
|---|---|---|
| Full name Required | One box for the whole name. | 30 of 30 forms |
| Email Required | Where the result goes. | 24 of 30 forms |
| Phone number Required | For a finalist interview. | 28 of 30 forms |
| Home address Required | For residency rules and the award letter. | 29 of 30 forms |
| Are you under 18? Required | School seniors often are, and then a guardian consents. | 18 of 30 forms |
| Parent or guardian email Required Only when “Are you under 18?” is Yes | Where the consent request goes. | 18 of 30 forms |
| Your current school or college Required | Most awards are tied to a school or an area. | 17 of 30 forms |
| When do you finish there? Required | Checks the student is in the right year. | 12 of 30 forms |
| Where will you study next? Required | Awards are usually paid to the school, asked on 22 of 30 forms. | 22 of 30 forms |
| Have you been offered a place? Required | “Not yet” is fine; proof comes before payment. | 14 of 30 forms |
| What will you study, and what career are you aiming for? Required | Most awards target a field or a career. | 23 of 30 forms |
| Your grade average Required | Any scale: a GPA or the school’s own marks. | 15 of 30 forms |
| Latest transcript or school report Required | An upload replaces the sealed envelope. | 18 of 30 forms |
| Activities, service, leadership and awards Required | Asked on 18 of 30 forms, with room for awards. | 18 of 30 forms |
| Essay: tell us about a goal you are working toward and how this award would help Required | Your prompt goes in the title, the word limit below it. | 24 of 30 forms |
| Is there anything about your finances the committee should know? | Optional here; required in the need-based preset. | 10 of 30 forms |
| Other scholarships, grants or aid you will receive | Stops you funding the same place twice. | 14 of 30 forms |
| Who will recommend you? Required | Named now, so you can contact them yourself. | 13 of 30 forms |
| Their email Required | Where you send the reference request. | 13 of 30 forms |
| Recommendation letter, if you have one | Optional: a letter they already have saves you a request. | 13 of 30 forms |
| Publicity | A choice, unchecked, not a condition of applying. | 11 of 30 forms |
| Declaration Required | Their own work, and true. | 20 of 30 forms |
| Signature Required | Typed or drawn; the date is recorded. | 24 of 30 forms |
What we left out
- Race or ethnicity. On 3 of 30 forms. Leave it out unless your award is lawfully restricted (see the IRS note below).
- Parents’ jobs and employers. On 6 of 30 forms. The finances question covers what matters, and a guardian’s email handles consent.
- Publicity as a condition. 11 of 30 forms tie publicity to applying or accepting. Here it is a separate checkbox.
What 30 real scholarship application forms ask
How often each field appears, from forms organizations use today. Part of the Form Field Index.
Read September 2026 · US 22, Australia 3, Canada 2, UK 2, Pakistan 1 · Sources
- Daviess County Health Department · county health department, US
- Good Shepherd Community Health Foundation · health-system foundation, US
- Kettering College · college, US
- Nazarene Bible College · college, US
- Seeking Stillness Ministries · ministry (retreats), US
- Higher Education Commission Pakistan (USAID Merit and Need Based Scholarship Project) · government scholarship program, Pakistan
- Disabled American Veterans Auxiliary · veterans service organization, US
- University of Houston College of Nursing · university, US
- Community Foundation for Loudoun and Northern Fauquier Counties · community foundation, US
- American Legion Cecil Lee Post 649 · veterans organization (local post), US
- Independent Colleges and Universities of New Jersey · association of colleges (scholarship fund), US
- Texas Telephone Association Foundation · industry foundation, US
- Lighting the Way Foundation for Girls in S.T.E.A.M · nonprofit foundation, US
- Rotary International District 6510 Foundation · service club (Rotary district foundation), US
- Rotary Club of Jackson · service club (Rotary), US
- Rotary Club of West St. Louis County · service club (Rotary), US
- Downtown Rotary of Palestine · service club (Rotary), US
- Sun River Electric Cooperative · electric cooperative, US
- Electric Cooperative Foundation · foundation of electric cooperatives, US
- People's Energy Cooperative · electric cooperative, US
- Capitol Credit Union · credit union, US
- SIU Credit Union · credit union, US
- South Huntington Council of PTAs · PTA council (parent-teacher associations), US
- Hertford Regional College · further education college (bursary fund), UK
- West Dean College (The Edward James Foundation) · arts and conservation college (charity), UK
- Royal Canadian Legion Branch 145 and Ladies Auxiliary · veterans organization (local branch), Canada
- Sudbury Community Foundation · community foundation, Canada
- NSW Aboriginal Land Council · Aboriginal land council (statutory body), Australia
- Nerang RSL · RSL club (veterans' club), Australia
- Fairfield City Council · local council, Australia
How the form changes as people answer
Most people see a shorter form. These questions and screens only appear when an answer calls for them.
-
When “Are you under 18?” is Yes
shows “Parent or guardian email”
-
When “Are you under 18?” is Yes
shows the “Thanks, Maya. One more step.” ending
Make it yours
-
One form for every fund
Add ?award=Smith Memorial Scholarship to each award’s link. The heading names it, and it is saved with the application.
-
Close on your deadline
Set the close time under Settings → Schedule; late visitors see “Applications for this round have closed.”
-
Score it with the panel
Export the responses to Excel from Results and give each judge a column per criterion.
Good practice and the law
- US
A private foundation’s scholarships must be awarded on an objective, non-discriminatory basis under a procedure the IRS approved in advance. IRS, grants to individuals
- US
Schools need signed consent to release a student’s records, which is why the student uploads their own transcript. US Department of Education, FERPA
Questions about this template
Should a scholarship form ask about citizenship?
Only if the award is limited to citizens or residents; then add one yes/no question. The home address already covers awards for one town or region.
Can students apply before a college accepts them?
Yes. “Not yet” is an answer. Ask for proof of enrollment before you pay the award.
How do recommenders send their letters?
The student names a recommender and can attach a letter they already have. Otherwise send that person a short reference form, with ?student= and the applicant’s name in the link.
Can I run a need-based award with it?
Pick “Need-based award” above the preview: the finances question becomes required, and household size and other aid are added.
Is a scholarship the same as an educational grant?
Close, but the forms differ. A scholarship usually rewards merit or need; a grant or bursary often pays for a set cost. “Educational grant or bursary” asks for the purpose, each cost and the total instead of grades and a transcript.
Which form do you need?
Not quite the job? One of these may fit, or browse all application forms.
- essay contest entry form
For a competition judged on a submission, not an award for study.
- employment application form
For hiring into paid work, with a job history and references.
- program registration form
For enrolling students in a program where everyone who qualifies gets a place.
Start with the scholarship application form template
Open it in the editor, write in your essay prompt and criteria, and close it on your deadline.
By Michael Hodge, founder of PulseFormCreator. Updated 23 Sep 2026.