Membership application form template

Admit members to a club, society or professional association with one membership form: new or renewing, the type, who it covers, your rules and a signature.

Use this template

Preview · answers aren’t saved

Page 1 of 3

Are you joining or renewing? (required)

Your name (required)

Email (required)

Phone (required)

Home address (required)

Street address (required)

Apt, suite, unit (optional)

City (required)

State (optional)

ZIP code

19 questions · about 4 min · logic · signature · prefill from the link

No sign-up to start
Unlimited responses on Free

Print it as a PDF Word version

Change the questions in Word, then print.

What you get back

Every response lands in your results the moment it is sent. Turn on email notifications and each one arrives like this, and the same answers become a row in your spreadsheet.

From PulseFormCreator

Subject New response to Membership application

Are you joining or renewing?: A new membership
Your name: Wei Chen
Email: wei.chen@example.com
Phone: +15415550781
Home address: 1820 Alder Street, Eugene OR 97401, United States
Which membership are you applying for?: Family: two adults and any children under 18 at one address

and 8 more answers

A sample email with made-up answers.

submitted_at	Are you joining or renewing?	Your member number, if you know it	Your name	Email	Phone
23 Sep 2026 09:41	A new membership		Wei Chen	wei.chen@example.com	+15415550781

Export to CSV or Excel, or send responses to Google Sheets, Notion, Airtable, Slack or a webhook. All free.

What happens after someone submits

Set these up in the Workflows tab, so each application reaches the committee and the register without retyping.

Submitted
An application comes in Pro

It waits for the committee’s OK, and the membership secretary approves or rejects it from their inbox.
The committee approves

The new member is tagged “member” in People, so renewal reminders go to one segment by bulk email.
Before each committee meeting

A weekly digest lists new applications and what is still waiting, and on Pro with triage on it adds an AI summary.

Set this up when you use the template

What this form asks, and why

The last column shows how often real membership application forms ask for it.

Question	Why it is there	Real forms
Are you joining or renewing? Required	Renewals see the member number box; new members skip it.	4 of 17 forms
Your member number, if you know it Only when “Are you joining or renewing?” is “Renewing my membership”	Finds the existing record, so a renewal is not a second member.	2 of 17 forms
Your name Required	One box for the whole name.	17 of 17 forms
Email Required	For the committee’s decision and the invoice.	16 of 17 forms
Phone Required	For the membership secretary.	16 of 17 forms
Home address Required	For the member register and postal notices.	17 of 17 forms
Which membership are you applying for? Required	Each type says who it covers and whether it votes.	11 of 17 forms
Who else does this membership cover? Required Only when “Which membership are you applying for?” is “Family: two adults and any children under 18 at one address”	Only for family memberships.	11 of 17 forms
Which reduced rate applies? Required Only when “Which membership are you applying for?” is “Reduced rate: student, senior or on a low income”	Proof is checked in person, never uploaded.	11 of 17 forms
Parent or guardian name Required Only when “Which membership are you applying for?” is “Junior: under 18, no voting rights”	Junior members need a guardian’s countersignature.	2 of 17 forms
Parent or guardian email Required Only when “Which membership are you applying for?” is “Junior: under 18, no voting rights”	Where the countersignature request goes.	2 of 17 forms
Emergency contact: name and phone (optional)	Optional, for clubs with physical activities.	6 of 17 forms
What would you like to be part of?	Where a new member wants to play or help.	5 of 17 forms
How did you hear about us?	Tells you whether members bring members.	1 of 17 forms
Which member? Only when “How did you hear about us?” is “A current member”	The member who brought them in, for clubs that need a sponsor.	5 of 17 forms
Club rules Required	Links your rules and bylaws in full.	8 of 17 forms
Code of conduct Required	A separate promise about behavior.	8 of 17 forms
Updates	Unchecked; meeting notices still reach every member.	1 of 17 forms
Signature Required	Typed or drawn; the date is recorded.	13 of 17 forms

What we left out

Card details for the fee. Card numbers do not belong in a form field.
Social Security or tax numbers. No club needs one to admit a member. If dues come out of pay, that authority is a separate form.
Date of birth. The membership type already records a junior. Ask for a birth date only if your rules set other age limits.
Ethnicity and household income. If you report on them, ask on a separate, optional form, never as a condition of joining.

What 17 real membership application forms ask

How many include each field, from forms organizations use today. Part of the Form Field Index.

Name 17 of 17
Postal address 17 of 17
Email address 16 of 17
Phone number 16 of 17
Signature 13 of 17
Date signed 11 of 17
Membership type or package 11 of 17
Fees or dues printed on the form 10 of 17

Read September 2026 · US 12, UK 4, Australia 1 · Sources

Toastmasters International · member club organization, US
NYC Parks (City of New York Parks & Recreation) · city recreation centers, US
Newington Senior & Disabled Center (Town of Newington) · town senior center, US
Teamsters Local Union No. 222 · labor union, US
Colchester Garden Club · garden club, US
Grapevine Garden Club · garden club, US
The Greater Scranton Chamber of Commerce · chamber of commerce, US
Calvert Chamber of Commerce · chamber of commerce, US
Caruthersville Chamber of Commerce · chamber of commerce, US
Madison County Chamber of Commerce · chamber of commerce, US
DuPage County Historical Society · historical society, US
Rotary Club of Amelia Island · service club (Rotary), US
Chermside Bowls Club · lawn bowls club, Australia
Holsworthy Bowls Club · bowls club, UK
Ross & District u3a · u3a (learning club for retired people), UK
Ware u3a · u3a (learning club for retired people), UK
East Antrim U3A · u3a (learning club for retired people), UK

How the form changes as people answer

Most people see a shorter form. These questions and screens only appear when an answer calls for them.

When “Are you joining or renewing?” is “Renewing my membership”

shows “Your member number, if you know it”
When “Which membership are you applying for?” is “Family: two adults and any children under 18 at one address”

shows “Who else does this membership cover?”
When “Which membership are you applying for?” is “Reduced rate: student, senior or on a low income”

shows “Which reduced rate applies?” and “Please bring proof, such as a student card, the first time you…”
When “Which membership are you applying for?” is “Junior: under 18, no voting rights”

shows “Parent or guardian name” and “Parent or guardian email”
When “How did you hear about us?” is “A current member”

shows “Which member?”
When “Which membership are you applying for?” is “Junior: under 18, no voting rights”

shows the “Thanks, Wei. One more step.” ending

Make it yours

Tag each branch and year

Add ?branch=Northside&season=2027 to the link. The heading reads “Join Northside”, and both are saved with each application.
Pause joining between rounds

Set open and close times under Settings → Schedule; the closed message tells people how to reach the membership secretary.
Keep the register in a sheet

In the Workflows tab, send each application to Google Sheets, one row per member.

Good practice and the law

US
Club news by email must say how to opt out and give your postal address. Notices about someone’s own membership are exempt from most of these rules. FTC, CAN-SPAM Act compliance guide
Australia
If the Privacy Act covers your organization, tell people why you collect their details and who will see them. OAIC, APP 5

Questions about this template

Can I collect membership fees through the application form?

No, payments are not available. Nothing is charged on the form; once the committee approves, you send an invoice from your own accounting tool with how to pay and the due date.

Should renewals use the same form?

Yes. Renewing members pick “Renewing my membership” and give their number. Send the same link each year with ?season= changed.

How does a family membership work?

One adult applies and lists everyone else it covers. Only the applicant signs; your rules decide who on it can vote.

Can a professional association use it?

Pick “Professional association” above the preview: grades replace the club types, and it asks for an employer, credentials and a sponsor or reference.

Who can see a member’s application?

Everyone who gets the notification email or opens a synced sheet. Keep both to the committee and registrar the note at the top names.

Does the committee have to approve every member?

Only if your rules say so. If not, change the thank-you screen to say membership starts when the fee is paid.

Which form do you need?

Not quite the job? One of these may fit, or browse all application forms.

class registration form
For a place in a class, course or season, rather than joining the club itself.
volunteer sign-up form
For people offering their time rather than becoming members.
annual conference registration form
For members registering for your annual conference at the member rate.

Start with the membership application form template

Open it in the editor, put your membership types and rules in, and send the link with this year’s renewal notice.