Conference registration form template
Register delegates for a professional conference: the name for their badge, their rate, the days and workshops they want, and who receives the invoice.
22 questions · about 4 min · logic · prefill from the link
- No sign-up to start
- Unlimited responses on Free
Full name
As it should appear on your invoice and certificate.
Name on your badge
Leave blank to use your full name.
Mobile
Only used to reach you during the conference.
Organisation
Job title
What you get back
Every response lands in your results the moment it is sent. Turn on email notifications and each one arrives like this, and the same answers become a row in your spreadsheet.
From PulseFormCreator
Subject New response to Conference registration
- Full name
- Elizabeth Nguyen
- Name on your badge
- Liz Nguyen
- liz.nguyen@example.com
- Mobile
- +61413555260
- Organisation
- Riverina Water
- Job title
- Asset Planning Lead
and 13 more answers
| submitted_at | Full name | Name on your badge | Mobile | Organisation | |
|---|---|---|---|---|---|
| 2026-09-22T09:41:00.000Z | Elizabeth Nguyen | Liz Nguyen | liz.nguyen@example.com | +61413555260 | Riverina Water |
The first 6 of 51 columns. Export to CSV or Excel, or send each response to Google Sheets, Notion, Airtable, Slack or a webhook as it arrives, all on the free plan. The answers above are made up.
What this form asks, and why
| Question | Why it is there |
|---|---|
| Full name Required | For the invoice and the attendance certificate. |
| Name on your badge | Optional, so Elizabeth can be Liz on the lanyard while the invoice stays formal. |
| Email Required | Confirmation, program changes and the certificate. It also blocks double registrations. |
| Mobile | Optional, for the registration desk on the day. |
| Organisation Required | Printed on the badge and the delegate list. |
| Job title | Optional. A second badge line. |
| Registration type Required | Conference fees depend on who you are, not on a ticket, so each rate carries its price. |
| Member number Required Only when “Registration type” is Member – $[price] | Shown only for the member rate, so staff can check it before invoicing. |
| Where do you study? Required Only when “Registration type” is Student – $[price] | Shown only for the student rate, with a note that a card may be checked. |
| Which days are you attending? Required | Day counts for catering and room hire. |
| Which workshops will you attend? | Room sizes per workshop, counted before the day. |
| Social events | Receptions and dinners are catered separately, and the dinner often costs extra. |
| Dietary requirements | Several meals over several days, so kosher and halal are listed. |
| Accessibility or support needs | Captions, a hearing loop or a quiet room take weeks to book. |
| Who is paying? Required Only when “Registration type” is not Speaker (no fee) | The delegate is often not the payer. “I am” skips the invoice questions, and speakers never see them. |
| Invoice contact name Required Only when “Who is paying?” is My organisation | The person in accounts who will approve the invoice. |
| Invoice contact email Required Only when “Who is paying?” is My organisation | Where the invoice goes, which is rarely the delegate’s inbox. |
| Purchase order number Only when “Who is paying?” is My organisation | Many public bodies cannot pay an invoice without one. |
| Organisation billing address Required Only when “Who is paying?” is My organisation | Where the invoice is addressed, which is often not the delegate’s office. |
| Cancellation Required | Refund deadlines, and whether a colleague can take the place. Link your policy. |
| Delegate list | Unticked. Sharing names with other delegates or sponsors is the delegate’s choice. |
| Updates | Kept apart from program emails, so saying no costs nothing. |
What we left out
- Card number and security code. PulseFormCreator takes no payments, and card data does not belong in a form field. Invoice from your own system.
- A fee grid with a total to add up. Prices sit in the registration options, and the total belongs on the invoice.
- Signature and date. The cancellation tick records agreement, and every response is stamped with the time it was sent.
How the form changes as people answer
Most people see a shorter form. These questions and screens only appear when an answer calls for them.
-
When “Registration type” is Member – $[price]
shows “Member number”
-
When “Registration type” is Student – $[price]
shows “Where do you study?”
-
When “Registration type” is not Speaker (no fee)
shows “Who is paying?”
-
When “Who is paying?” is My organisation
shows “Invoice contact name”, “Invoice contact email”, “Purchase order number”, “Organisation billing address”
-
When “Registration type” is Speaker (no fee)
shows the “Thanks, …: you’re registered as a speaker” ending
-
When “Registration type” is Exhibitor
shows the “Thanks, …: you’re registered as an exhibitor” ending
-
At the end
shows one of 3 thank-you screens: “You’re registered, …”, “Thanks, …: you’re registered as a speaker”, “Thanks, …: you’re registered as an exhibitor”
Make it yours
-
Send members straight to their rate
Link member mail-outs with ?type=member_price and the member rate is already chosen, with the member number question showing.
-
Track group and sponsor codes
Add ?code=GROUP10 to a link. The code is saved with each registration, ready to apply on the invoice.
-
Close at capacity and at the deadline
Set Settings → Limit responses to the venue size and a close time under Settings → Schedule. Each shows its own closed message.
Questions about this template
Do speakers fill in the same form?
Yes. “Speaker (no fee)” is a registration type, and speakers finish on their own thank-you screen with what happens next. Exhibitors get one too.
Can a manager register several staff at once?
Each delegate needs a badge, so each registers. Every registration can name the same accounts contact for the invoice.
Can I print name badges from the registrations?
Yes. Export to CSV or Excel: badge name, organisation and job title are separate columns. Where the badge name is blank, print the full name.
Can I use it for a symposium or a training course?
Pick “Academic conference or symposium” for paper titles and themes, or “Professional training course” for licence numbers and CPD records.
Which form do you need?
The conference registration form is one of the registration & event forms. If it is not quite the job, one of these may be.
- Event registration form template
For a free or ticketed public event where the questions are headcount, food and access.
- Registration form template
For a class or course that runs for a term, with guardian and emergency details.
- Membership application form template
For joining the association itself, before the member rate applies.
Start with the conference registration form template
Open it in the editor, put your dates and rates in, and share the link in your program announcement.
Updated 22 September 2026.