Field trip permission slip template

A permission slip parents sign on their phone: yes or no to one trip, any activity to skip, medication, who to call on the day, and a signature.

Use this template

Preview · answers aren’t saved

Page 1 of 2

Student’s name (required)

Class or teacher (required)

May your child go on this trip? (required)

Activities your child should not take part in

Optional. Leave it blank if they can do everything.

Medical conditions, allergies or dietary needs staff should know about for this trip

Will your child need medication during the trip? (required)

14 questions · about 2 min · logic · signature · prefill from the link

No sign-up to start
Unlimited responses on Free

Print it as a PDF Word version

Change the questions in Word, then print.

What you get back

Every response lands in your results the moment it is sent. Turn on email notifications and each one arrives like this, and the same answers become a row in your spreadsheet.

From PulseFormCreator

Subject New response to Field trip permission slip

Student’s name: Noah Kim
Class or teacher: Grade 3 – Ms Rivera
May your child go on this trip?: Yes
Activities your child should not take part in: Swimming or water activities
Medical conditions, allergies or dietary needs staff should know about for this trip: Hay fever. He may need an antihistamine if we are outdoors all day.
Will your child need medication during the trip?: Yes

and 7 more answers

A sample email with made-up answers.

submitted_at	Student’s name	Class or teacher	May your child go on this trip?	Activities your child should not take part in	Medical conditions, allergies or dietary needs staff should know about for this trip
23 Sep 2026 09:41	Noah Kim	Grade 3 – Ms Rivera	Yes	Swimming or water activities	Hay fever. He may need an antihistamine if we are outdoors all day.

Export to CSV or Excel, or send responses to Google Sheets, Notion, Airtable, Slack or a webhook. All free.

What happens after someone submits

Set it up once in the Workflows tab, and the office sees every slip as it comes in.

Submitted
A parent signs the slip

The office gets it by email, with a PDF of the signed slip to print for the trip folder.
A child needs medication

A workflow emails the trip lead only when the medication answer is Yes, with the dose and time.
Slips keep coming in

Responses go to Google Sheets, so the trip lead has a live list of who is going.

Set this up when you use the template

What this form asks, and why

A field trip permission slip tells parents where and when the trip is, how children travel, who is in charge and what it costs. It then gets a yes or no, health notes, a phone number for the day and a signature. 3 of 18 forms are tear-offs, like the printable here.

The last column shows how often real field trip permission slips ask for it.

Question	Why it is there	Real forms
Student’s name Required	Matches the slip to the class list.	18 of 18 forms
Class or teacher Required	Sorts slips by class. A ?class= link fills it in.	8 of 18 forms
May your child go on this trip? Required	A real No, so staff stop chasing a slip that was never coming back. A No ends the form.	18 of 18 forms
Activities your child should not take part in	Yes to the trip, no to one activity. Edit the list to the trip’s own activities.	1 of 18 forms
Medical conditions, allergies or dietary needs staff should know about for this trip	Only what staff need that day. Full health records stay with the school.	13 of 18 forms
Will your child need medication during the trip? Required	Opens the medication details only when needed.	10 of 18 forms
Medication name, dose and time Required Only when “Will your child need medication during the trip?” is Yes	So staff give it at the right time.	10 of 18 forms
Parent or guardian’s name Required	Who gave permission.	12 of 18 forms
Your phone number during the trip Required	The number staff call first on the day, which may not be the one on file.	11 of 18 forms
Second emergency contact Required	Someone staff can reach if you don’t answer.	7 of 18 forms
Second emergency contact’s phone Required	Asked fresh, so it works on the day.	7 of 18 forms
Emergency treatment Required	Lets staff act before a parent is reached.	14 of 18 forms
Behavior Required	Sets expectations before the bus leaves.	6 of 18 forms
Parent or guardian signature Required	The permission itself. The response records how and when it was signed.	18 of 18 forms

What we left out

Medical insurance and policy number. Not needed for a day trip, and it turns the slip into a health record. PulseFormCreator is not HIPAA compliant.
Date of birth and home address. The school already has both.
A parent indemnity. It alarms parents, and in California the waiver for school trips is already in the Education Code.
Payment details. Put the cost and a link to your school’s payment page in the trip details paragraph.

What 18 real field trip permission slips ask

How many include each field, from forms organizations use today. Part of the Form Field Index.

Parent or guardian signature 18 of 18
Permission for the child to go 18 of 18
Student's or child's name 18 of 18
Date beside the signature 17 of 18
Consent to emergency treatment 14 of 18
Medical or physical conditions 13 of 18
Parent or guardian's name 12 of 18
Where the trip goes 12 of 18

Read September 2026 · US 9, UK 6, Australia 3 · Sources

New York City Department of Education · school district, US
North Carolina Division of Child Development and Early Education (NCDHHS) · state child care regulator, US
Central Union High School District · school district, US
Crescent School District 313 · school district, US
Lower Dauphin School District · school district, US
Department of Education, Victoria · state education department, Australia
Hillsborough County Public Schools · school district, US
Miami-Dade County Public Schools · school district, US
Maple Grove Charter School · charter school, US
Evergreen Union School District · school district, US
NSW Department of Education · state education department, Australia
Department of Education, Western Australia · state education department, Australia
King Arthur's School · secondary school, UK
Farmor's School · secondary school, UK
Broadoak Academy · secondary school, UK
Robert Holme Academy · independent special school, UK
St Mary's R.C. Primary School, Burnley · primary school, UK
Bankhead Primary School · primary school, UK

How the form changes as people answer

Most people see a shorter form. These questions and screens only appear when an answer calls for them.

When “Will your child need medication during the trip?” is Yes

shows “Medication name, dose and time”
When “May your child go on this trip?” is No

shows the “Thanks, we’ll plan for Noah to stay at school” ending

Make it yours

One place per seat

Settings → Limit responses to the seats on the bus, and the slip closes when they are gone.
Close on the return-by date

Settings → Schedule stops the slip taking answers after the date you give parents.
One form, every class

Add ?class= and the class name to each class’s link, and the class box fills itself in.

Good practice and the law

This is general information, not legal advice. Rules differ by country and state, so check anything important where you operate.

UK
In England, schools always need written consent for nursery-age children; for older pupils, for higher-risk trips and trips outside school hours. DfE, health and safety on educational visits
US
In California, everyone on a school field trip is deemed to have waived claims against the district, and no pupil may be kept off a trip for lack of money. California Education Code §35330
Australia
Victorian government schools need written or electronic consent for day excursions, overnight stays and adventure activities, and must tell parents the activities, risks, transport and supervision. Victorian Department of Education, excursions

Questions about this template

Can parents sign a permission slip online?

Yes. They draw or type their signature on screen from the link in your class message, and each response records how and when they signed.

Can a student sign their own permission slip?

At 18, usually yes, though your school’s policy decides. 4 of 18 forms have the student sign too; pick “Older students” above the preview for a student declaration.

What happens when a parent says no?

They see a screen saying their child will stay at school, and you have the answer in writing instead of a missing slip.

Does one slip cover the whole year?

Use one per trip, so parents know what they are agreeing to. English and Victorian guidance allow one consent for routine local visits, with notice before each. Year-round contacts go on an emergency contact information form.

Which form do you need?

Not quite the job? One of these may fit, or browse all release and consent forms.

School photo consent form
For a standing record of where a child’s photo may appear, rather than one trip.
Day camp registration form
For enrolling a child in a holiday program with fees, pick-up people and full health details.
Activity waiver form
For an activity provider’s own risk waiver, such as a climbing gym.

Start with the field trip permission slip template

Fill in the trip details, set the seat limit and close date, and send the link with the class message.