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Credit application form template

Vet a business that wants to buy on account: who they are, the limit they want, three trade references, their bank, your terms and a signature.

23 questions · about 7 min · logic · file upload · e-signature

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Legal business name (required)

Trading name, if different

Business number (ABN, EIN or company number) (required)

Type of business (required)

How many years has the business been trading? (required)

years

Enter a number from 0 to 200.

Business address (required)

Business phone (required)

What you get back

Every response lands in your results the moment it is sent. Turn on email notifications and each one arrives like this, and the same answers become a row in your spreadsheet.

From PulseFormCreator

Subject New response to Credit account application

Legal business name
Kovac Joinery Pty Ltd
Trading name, if different
Kovac Kitchens
Business number (ABN, EIN or company number)
51 824 753 556
Type of business
Company
How many years has the business been trading?
6
Business address
14 Kitchener Road, Dandenong South VIC 3175, Australia

and 14 more answers

A sample email with made-up answers.
submitted_atLegal business nameTrading name, if differentBusiness number (ABN, EIN or company number)Type of businessHow many years has the business been trading?
2026-09-22T09:41:00.000ZKovac Joinery Pty LtdKovac Kitchens51 824 753 556Company6

The first 6 of 41 columns. Export to CSV or Excel, or send each response to Google Sheets, Notion, Airtable, Slack or a webhook as it arrives, all on the free plan. The answers above are made up.

What this form asks, and why

The last column shows how many of the 22 real credit application forms we read ask the same thing.

Question Why it is there Real forms
Legal business name Required The entity that owes the debt, asked on 22 of 22 forms. 22 of 22 forms
Trading name, if different Invoices often go out under it. 17 of 22 forms
Business number (ABN, EIN or company number) Required How a credit agency finds the business. 21 of 22 forms
Type of business Required Decides who is liable, and whether the guarantee appears. 15 of 22 forms
How many years has the business been trading? Required A new business is a bigger risk. 14 of 22 forms
Business address Required The main place of business. 22 of 22 forms
Business phone Required The number your credit team calls. 19 of 22 forms
Accounts payable contact Required The person who pays your invoices. 16 of 22 forms
Email for invoices and statements Required Where invoices and statements go. 7 of 22 forms
Credit limit requested Required The decision you are being asked for. 15 of 22 forms
Latest financial statements Required Only when “Credit limit requested” is 20000 or more Shown only for limits of $20,000 or more. 4 of 22 forms
Directors, owners or partners: full names and titles Required Who stands behind the business. 18 of 22 forms
Three trade references Required How they really pay, asked on 20 of 22 forms. 20 of 22 forms
Your bank and branch Required Where you ask for a bank reference, asked on 17 of 22 forms. 17 of 22 forms
Guarantor’s full name Required Companies and trusts only, whose owners are otherwise not liable. 14 of 22 forms
Guarantor’s home address Required Where a demand would be sent. 15 of 22 forms
Guarantee Required The guarantee itself, linked in full. 14 of 22 forms
Guarantor’s signature Required The guarantor signs too, not only the applicant. 14 of 22 forms
Terms of trade Required Makes your payment terms part of the deal. 18 of 22 forms
Credit checks Required Permission to call references and get a report. 15 of 22 forms
Authority Required Someone who can bind the business is applying. 5 of 22 forms
Your name and position Required Name and position of the person signing. 9 of 22 forms
Signature Required Typed or drawn; the date is recorded. 21 of 22 forms

What we left out

  • Bank account numbers. On 10 of 22 forms. A bank reference needs only the bank and branch, and account numbers do not belong in a form field.
  • Directors’ dates of birth and licence numbers. On 9 of 22 forms and 7 of 22 forms, all Australian. Ask a guarantor for them only if you run a consumer credit check.
  • Spouse details. On 2 of 22 forms. A guarantee binds the person who signs it; in the US, Regulation B limits requiring a spouse’s signature (below).

What 22 real credit application forms ask

In September 2026 we read 22 credit application forms that organisations use today (Australia 15, US 6, Canada 1) and recorded every field. This is how often each one appears. It is part of the Form Field Index.

  1. Business address 22 of 22 (22 of 22 forms)
  2. Customer's legal business name 22 of 22 (22 of 22 forms)
  3. Business number 21 of 22 (21 of 22 forms)
  4. Signature 21 of 22 (21 of 22 forms)
  5. Trade or supplier references 20 of 22 (20 of 22 forms)
  6. Business phone 19 of 22 (19 of 22 forms)
  7. Directors, owners or partners 18 of 22 (18 of 22 forms)
  8. Agreement to terms of trade 18 of 22 (18 of 22 forms)
  9. Bank name, branch or bank contact 17 of 22 (17 of 22 forms)
  10. Trading name / DBA 17 of 22 (17 of 22 forms)
  11. Accounts payable contact 16 of 22 (16 of 22 forms)
  12. Credit check authorisation 15 of 22 (15 of 22 forms)
The 22 forms we read
  1. Phillips Mfg. Co. · manufacturer (supplier), US
  2. Illing Company, Inc. (Illing Packaging) · packaging distributor, US
  3. Oldcastle Materials Texas (Texas Materials) · construction materials supplier, US
  4. Bear Truss (US LBM) · building materials supplier, US
  5. Wessels Oil Company · fuel supplier, US
  6. De Rigo Rem (Rem Optical Company) · eyewear supplier, US
  7. The Great Little Box Company Ltd. · packaging manufacturer, Canada
  8. Sirron Holdings (Norris Industries, Butler Equipment, Zexa Chemicals) · equipment and chemical supplier, Australia
  9. ASKIN · building products supplier, Australia
  10. BuildingPoint Australia · construction technology supplier, Australia
  11. Eagle Lighting Australia · lighting wholesaler, Australia
  12. South Australian Department for Environment (DENR) · state government agency (supplier), Australia
  13. Cakes West (Danish Patisserie, Cookies & More, Cake Box) · wholesale bakery, Australia
  14. BMJ Truckin' Pty Ltd · transport company, Australia
  15. Victoria International Container Terminal (VICT) · container terminal operator, Australia
  16. Dorset Australia · hardware manufacturer, Australia
  17. Maas Civil (Maas Group) · civil construction and materials, Australia
  18. Apex Building Products (QLD) · steel building products supplier, Australia
  19. Eastern Air Services · aviation services, Australia
  20. Boss Building Supplies (Boss Plaster Products) · building supplies, Australia
  21. Norford Industries · building products manufacturer, Australia
  22. ReGyp · plasterboard recycler and supplier, Australia

How the form changes as people answer

Most people see a shorter form. These questions and screens only appear when an answer calls for them.

  1. When “Credit limit requested” is 20000 or more

    shows “Latest financial statements”

  2. When “Type of business” is Company or Trust

    shows “Personal guarantee”

Make it yours

  1. Set your own threshold

    Change the $20,000 in the financial statements question’s “Only show it when earlier answers match” condition, and in its description.

  2. Know which rep sent it

    Add ?rep=Sam to the link you email a new customer, and the rep’s name is saved with the application.

  3. Send it straight to accounts

    In the Connect tab, turn on Email me and add your accounts address under “Also send to”, or post each application to your credit team’s Slack channel.

Good practice and the law

This is general information, not legal advice. Rules differ by country and state, so check anything important where you operate.

  • US

    You may ask for a guarantor, but may not require a spouse’s signature when the applicant qualifies alone. CFPB, Regulation B §1002.7

  • Australia

    Commercial credit information falls under the Australian Privacy Principles where they apply to you, not the consumer credit-reporting rules. OAIC, commercial credit information

Questions about this template

What is a credit application form for a business?

The form a supplier sends before letting a business buy now and pay later, often in 30 days. It gathers what the supplier needs to set a limit, and to recover a debt.

Where do I record the limit I approve?

Some paper forms end with an office-use box. Here, add Approved limit and Account number columns to the synced Google Sheet: new applications keep landing in the form’s own columns.

Why don’t sole traders see the guarantee?

Sole traders and partners are already personally liable for the business’s debts, so the guarantee appears only for companies and trusts.

Who should a customer give as trade references?

Suppliers who give them credit now, ideally for similar amounts. Friends, relatives and their own accountant tell you nothing about how they pay.

Which form do you need?

The credit application form is one of the application forms. If it is not quite the job, one of these may be.

Start with the credit application form template

Open it in the editor, link your terms of trade and send it to your next account customer.

Use this template

Updated 22 September 2026. Evidence read September 2026 from 22 real forms.