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Rental application form template

Screen a prospective tenant: the property, rental history, income, household, two references and consent to your screening check.

31 questions · about 9 min · logic · file upload · e-signature

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Page 1 of 5

Which property are you applying for? (required)

When would you like to move in? (required)

How long a lease would you like? (required)

Full name (required)

Date of birth (required)

Needed for the screening check you agree to at the end.

Mobile number (required)

What you get back

Every response lands in your results the moment it is sent. Turn on email notifications and each one arrives like this, and the same answers become a row in your spreadsheet.

From PulseFormCreator

Subject New response to Rental application

Which property are you applying for?
12/40 Smith Street, Marrickville
When would you like to move in?
2026-11-01
How long a lease would you like?
12 months
Full name
Aisha Rahman
Date of birth
1994-07-19
Email
aisha.rahman@example.com

and 21 more answers

A sample email with made-up answers.
submitted_atWhich property are you applying for?When would you like to move in?How long a lease would you like?Full nameDate of birth
2026-09-22T09:41:00.000Z12/40 Smith Street, Marrickville2026-11-0112 monthsAisha Rahman1994-07-19

The first 6 of 44 columns. Export to CSV or Excel, or send each response to Google Sheets, Notion, Airtable, Slack or a webhook as it arrives, all on the free plan. The answers above are made up.

What this form asks, and why

The last column shows how many of the 18 real rental application forms we read ask the same thing.

Question Why it is there Real forms
Which property are you applying for? Required On 17 of 18 forms. The listing’s link fills it in. 17 of 18 forms
When would you like to move in? Required Matched to the vacancy. 13 of 18 forms
How long a lease would you like? Required Does it fit your lease? 12 of 18 forms
Full name Required One box for the whole name. 18 of 18 forms
Date of birth Required Needed for the screening they consent to. 17 of 18 forms
Email Required For the offer, or the no. 18 of 18 forms
Mobile number Required For quick questions. 18 of 18 forms
Current address Required Where the rental history starts. 18 of 18 forms
Do you rent your current home? Required Owners and people living with family skip the landlord questions. 5 of 18 forms
How long have you lived there? Required Under two years shows the previous address. 17 of 18 forms
Landlord or agent: name or agency Required Only when “Do you rent your current home?” is I rent it The reference you call first, on 17 of 18 forms. 17 of 18 forms
Landlord or agent: phone Required Only when “Do you rent your current home?” is I rent it Checked as a real number before sending. 17 of 18 forms
Rent you pay now Only when “Do you rent your current home?” is I rent it Compared with the rent you are asking. 11 of 18 forms
Why are you moving? Optional. Often explains a short tenancy. 12 of 18 forms
Previous address Required Two years of history. 16 of 18 forms
Previous landlord or agent: name and phone Optional: a second landlord reference. 15 of 18 forms
What is your work situation? Required Decides between the employer question and “how will you pay”. 17 of 18 forms
Employer (or your business) and your role Required Only when “What is your work situation?” is Employed or Self-employed Asked on 17 of 18 forms. 17 of 18 forms
Your income before tax, and how often Required Wages plus benefits or support, before tax, and how often. 17 of 18 forms
How will you pay the rent? Required Only when “What is your work situation?” is Student, Retired or Not working at the moment For students, retirees and people between jobs. 10 of 18 forms
Proof of income Required Two documents at most, bank transactions hidden, as Victoria requires. 10 of 18 forms
Photo ID Required A copy to check, not an ID number typed into a box. 12 of 18 forms
How many people will live there, including you? Required The count, not children’s names or ages. 16 of 18 forms
Names of the other adults Only when “How many people will live there, including you?” is more than 1 So you can match their own applications. 16 of 18 forms
Will any pets live there? Required Asked on 14 of 18 forms. 14 of 18 forms
What kind, and how many? Required Only when “Will any pets live there?” is Yes Only when there are pets. 14 of 18 forms
Emergency contact who will not live with you: name and phone Required Someone who will not live there. 14 of 18 forms
Two references, not relatives Required Two, not relatives. 14 of 18 forms
Screening Required Permission for the checks named above it, asked on 10 of 18 forms. 10 of 18 forms
Declaration Required True and complete. 12 of 18 forms
Signature Required Typed or drawn; the date is recorded. 12 of 18 forms

What we left out

  • Social Security, passport or Medicare numbers. 12 of 18 forms ask. A typed number would sit in every notification email and synced sheet.
  • Children’s names and ages. On 14 of 18 forms. US fair-housing law protects families with children; Victoria’s form asks only for a headcount.
  • Bond claims and past disputes. On 5 of 18 forms, all Australian. Queensland and Victoria now bar both (below).

What 18 real rental application forms ask

In September 2026 we read 18 rental application forms that organisations use today (Australia 13, US 4, Canada 1) and recorded every field. This is how often each one appears. It is part of the Form Field Index.

  1. Any phone or mobile number 18 of 18 (18 of 18 forms)
  2. Current address 18 of 18 (18 of 18 forms)
  3. Email address 18 of 18 (18 of 18 forms)
  4. The applicant's name 18 of 18 (18 of 18 forms)
  5. Property applied for 17 of 18 (17 of 18 forms)
  6. Applicant's date of birth 17 of 18 (17 of 18 forms)
  7. Employer 17 of 18 (17 of 18 forms)
  8. Current landlord’s contact 17 of 18 (17 of 18 forms)
  9. Income 17 of 18 (17 of 18 forms)
  10. Time at current address 17 of 18 (17 of 18 forms)
  11. One or more previous addresses 16 of 18 (16 of 18 forms)
  12. Number of occupants 16 of 18 (16 of 18 forms)
The 18 forms we read
  1. St. Claire Apartments · apartment community, US
  2. Private landlord (listing on HousingLink, Minnesota) · private landlord, US
  3. Tindell & Co. · property manager, US
  4. Abbey Rentals · property manager, Canada
  5. Consumer Affairs Victoria (prescribed form used by all Victorian rental providers) · state regulator (prescribed form), Australia
  6. Hometown Property Partners · real estate agency, Australia
  7. All Real Estate NT · real estate agency, Australia
  8. Swan Real Estate · real estate agency, Australia
  9. Home Co. Residential · real estate agency, Australia
  10. Elders Real Estate Gawler · real estate agency, Australia
  11. Wilsons RE (Geelong) · real estate agency, Australia
  12. Rental Management Australia (Werribee) · real estate agency, Australia
  13. Queensland Department of Transport and Main Roads · state government agency (landlord), Australia
  14. NYC Department of Housing Preservation and Development · city housing agency (affordable housing), US
  15. Hutch Real Estate · real estate agency, Australia
  16. Excel Property Agency · real estate agency, Australia
  17. Hart Estate Agents · real estate agency, Australia
  18. NSW Real Estate (Coffs Harbour) · real estate agency, Australia

How the form changes as people answer

Most people see a shorter form. These questions and screens only appear when an answer calls for them.

  1. When “Do you rent your current home?” is I rent it

    shows “Landlord or agent: name or agency”, “Landlord or agent: phone”, “Rent you pay now”

  2. When “How long have you lived there?” is Less than a year or 1 to 2 years

    shows “Your previous address”

  3. When “What is your work situation?” is Employed or Self-employed

    shows “Employer (or your business) and your role”

  4. When “What is your work situation?” is Student, Retired or Not working at the moment

    shows “How will you pay the rent?”

  5. When “How many people will live there, including you?” is more than 1

    shows “Names of the other adults”

  6. When “Will any pets live there?” is Yes

    shows “What kind, and how many?”

Make it yours

  1. A link for each listing

    Add ?property=12/40 Smith Street to the listing’s link and the property fills in for every adult applying.

  2. Only people who have viewed it

    Turn on Settings → Password protection and give the password out at the inspection.

  3. Close it once it is let

    Set a close time under Settings → Schedule for the day you sign a lease.

Good practice and the law

This is general information, not legal advice. Rules differ by country and state, so check anything important where you operate.

Questions about this template

What do I put on a rental application if I live with my parents?

Choose “I live with family” and the landlord questions disappear; references and proof of income do the rest.

Does every adult need their own application?

Yes: each adult consents to their own screening and signs their own answers.

How do I run a credit check without collecting an SSN?

Through a tenant screening service: the applicant enters their own details on its secure site. This form records their consent and names the service.

Can I take the application fee on the form?

No. PulseFormCreator takes no payments. The United States preset states the fee and how to pay it.

Which form do you need?

The rental application form is one of the application forms. If it is not quite the job, one of these may be.

Start with the rental application form template

Open it in the editor, name your screening service and share one link per listing.

Use this template

Updated 22 September 2026. Evidence read September 2026 from 18 real forms.