Conference registration form template

Register delegates for a professional conference: the name for their badge, their rate, the days and workshops they want, and who receives the invoice.

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Full name (required)

As it should appear on your invoice and certificate.

Name on your badge

Leave blank to use your full name.

Email (required)

Mobile

Only used to reach you during the conference.

Organization (required)

Job title

22 questions · about 4 min · logic · prefill from the link

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Unlimited responses on Free

Print it as a PDF Word version

Change the questions in Word, then print.

What you get back

Every response lands in your results the moment it is sent. Turn on email notifications and each one arrives like this, and the same answers become a row in your spreadsheet.

From PulseFormCreator

Subject New response to Conference registration

Full name: Elizabeth Nguyen
Name on your badge: Liz Nguyen
Email: liz.nguyen@example.com
Mobile: +12065550160
Organization: Cascade Water District
Job title: Asset Planning Lead

and 13 more answers

A sample email with made-up answers.

submitted_at	Full name	Name on your badge	Email	Mobile	Organization
22 Sep 2026 09:41	Elizabeth Nguyen	Liz Nguyen	liz.nguyen@example.com	+12065550160	Cascade Water District

Export to CSV or Excel, or send responses to Google Sheets, Notion, Airtable, Slack or a webhook. All free.

What happens after someone submits

The registration, the invoice and the calendar entry can all start from one response.

Submitted
An organization is paying

Your accounts team gets an email with the invoice contact, PO number and billing address.
Every registration

The delegate lands in People, tagged with this year’s conference, ready for next year’s call.
Right after they register Pro

Delegates get a calendar invite for the conference days, which opens in any calendar app.

Set this up when you use the template

What this form asks, and why

A conference registration form needs the delegate’s name as it should appear on the badge, their organization, the registration rate, the days, workshops and social events they will attend, dietary and access needs, and who pays. When an employer pays, add the invoice contact, a purchase order number and the billing address.

Question	Why it is there
Full name Required	For the invoice and the attendance certificate.
Name on your badge	Optional, so Elizabeth can be Liz on the lanyard while the invoice stays formal.
Email Required	Confirmation and program changes. It also blocks double registrations.
Mobile	Optional, for the registration desk on the day.
Organization Required	Printed on the badge and the delegate list.
Job title	Optional. A second badge line.
Registration type Required	Conference fees depend on who you are, not on a ticket, so each rate carries its price.
Member number Required Only when “Registration type” is “Member”	Shown only for the member rate, to check before invoicing.
Where do you study? Required Only when “Registration type” is “Student”	Shown only for the student rate.
Which days are you attending? Required	Day counts for catering and room rental.
Which workshops will you attend?	Room sizes per workshop, counted before the day.
Social events	Catered separately, and the dinner often costs extra.
Dietary requirements	Several meals over several days, so kosher and halal are listed.
Accessibility or support needs	Captions, a hearing loop or a quiet room take weeks to book.
Who is paying? Required Only when “Registration type” is not “Speaker (no fee)”	The delegate is often not the payer, and speakers never see this question.
Invoice contact name Required Only when “Who is paying?” is “My organization”	The person in accounts who will approve the invoice.
Invoice contact email Required Only when “Who is paying?” is “My organization”	Where the invoice goes, which is rarely the delegate’s inbox.
Purchase order number Only when “Who is paying?” is “My organization”	Many public bodies cannot pay an invoice without one.
Organization billing address Required Only when “Who is paying?” is “My organization”	Often not the delegate’s office.
Cancellation Required	Refund deadlines, and whether a colleague can take the place. Link your policy.
Delegate list	Unchecked. Sharing names with other delegates or sponsors is the delegate’s choice.
Updates	Kept apart from program emails, so saying no costs nothing.

What we left out

Card number and security code. Card data belongs neither in a form field nor on a mailed page, so the form and its PDF leave it out.
A fee grid with a total to add up. Prices sit in the registration options, and the total belongs on the invoice.
Signature and date. The cancellation checkbox records agreement, and every response is stamped with the time it was sent.

How the form changes as people answer

Most people see a shorter form. These questions and screens only appear when an answer calls for them.

When “Registration type” is “Member”

shows “Member number”
When “Registration type” is “Student”

shows “Where do you study?”
When “Registration type” is not “Speaker (no fee)”

shows “Who is paying?”
When “Who is paying?” is “My organization”

shows “Invoice contact name”, “Invoice contact email”, “Purchase order number” and “Organization billing address”
When “Registration type” is “Speaker (no fee)”

shows the “Thanks, Elizabeth: you’re registered as a speaker” ending
When “Registration type” is “Exhibitor”

shows the “Thanks, Elizabeth: you’re registered as an exhibitor” ending

Make it yours

Card or invoice

“Who is paying?” splits the route: “My organization” opens the invoice questions and “I am” skips them. For self-payers, add a thank-you screen with a Pay now button linked to your payment page, and a rule that ends there on “I am”.
Send members straight to their rate

Link member mail-outs with ?type=member and the member rate is already chosen, with the member number question showing.
Track group and sponsor codes

Add ?code=GROUP10 to a link. The code is saved with each registration, ready to apply on the invoice.

Questions about this template

Do speakers fill in the same form?

Yes. “Speaker (no fee)” is a rate on the same delegate registration form, and speakers finish on their own thank-you screen with what happens next. Exhibitors get one too.

Can a manager register several staff at once?

Each delegate needs a badge, so each registers. Every registration can name the same accounts contact for the invoice. Staff needing approval first send a conference travel request.

Can I print name badges from the registrations?

Yes. Export to CSV or Excel: badge name, organization and job title are separate columns. Where the badge name is blank, print the full name.

Can delegates register on paper?

Yes. Print the PDF: the same questions and invoice section, with no card number boxes. Type each paper form into the live link, so every registration sits in one list.

Which form do you need?

Not quite the job? One of these may fit, or browse all registration and event forms.

workshop registration form
For a free or ticketed public event where the questions are headcount, food and access.
course registration form
For a class or course that runs for a term, with guardian and emergency details.
professional association membership application
For joining the association itself, before the member rate applies.

Start with the conference registration form template

Open it in the editor, put your dates and rates in, and share the link in your program announcement.