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Vendor application form template

Choose vendors for a market, craft fair or festival, not suppliers for your business: what they sell, photos, dates, space, power, insurance and your conditions.

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Business or booth name (required)

Your name (required)

Phone number (required)

Business or mailing address (required)

Website or social media page

Have you been a vendor with us before?

22 questions · about 6 min · file upload · signature · prefill from the link

  • No sign-up to start
  • Unlimited responses on Free

Print it as a PDF Word version

Change the questions in Word, then print.

What you get back

Every response lands in your results the moment it is sent. Turn on email notifications and each one arrives like this, and the same answers become a row in your spreadsheet.

From PulseFormCreator

Subject New response to Vendor application

Business or booth name
Salt & Clay Studio
Your name
Ruby Castellanos
Email
ruby@example.com
Phone number
+13605550627
Business or mailing address
215 Mill Street, Bellingham WA 98225, United States
Website or social media page
instagram.com/saltandclay

and 13 more answers

A sample email with made-up answers.
submitted_atBusiness or booth nameYour nameEmailPhone numberBusiness or mailing address
23 Sep 2026 09:41Salt & Clay StudioRuby Castellanosruby@example.com+13605550627215 Mill Street, Bellingham WA 98225, United States

Export to CSV or Excel, or send responses to Google Sheets, Notion, Airtable, Slack or a webhook. All free.

What happens after someone submits

Set it up in the Workflows tab, and choosing vendors becomes a few decisions instead of an inbox to sort.

  1. Submitted

  2. Applications are open

    A daily digest shows you each new vendor and what still needs a decision.

  3. You accept a vendor

    Reply from their application with the space number and invoice details or link, and their answer comes back to the same thread.

  4. The week before the event

    Tag accepted vendors in People and send them set-up times in one bulk email.

Set this up when you use the template

What this form asks, and why

The last column shows how often real vendor application forms ask for it.

Question Why it is there Real forms
Business or booth name Required The name on your site plan, asked on 12 of 12 forms. 12 of 12 forms
Your name Required Who you deal with on the day. 12 of 12 forms
Email Required For the yes, the space number and set-up times. 12 of 12 forms
Phone number Required For the morning of the market. 12 of 12 forms
Business or mailing address Required For the invoice. 11 of 12 forms
Website or social media page Where you look at their work before deciding. 9 of 12 forms
Have you been a vendor with us before? Helps you balance regulars and new vendors. 2 of 12 forms
What will you sell? Required Keeps the mix right: ten candle vendors help nobody. 9 of 12 forms
Describe what you will sell, with a price range Required What they sell and at what prices, asked on 10 of 12 forms. 10 of 12 forms
Do you make or grow what you sell? Required Producer-only markets ban reselling; this asks it plainly. 4 of 12 forms
Photos of your products and your setup Required How you jury a booth without meeting the maker. 4 of 12 forms
Why would your booth suit this event? Optional: why their booth suits your event. 4 of 12 forms
Which market days can you attend? Required Put your market days in the options. 6 of 12 forms
Space size Required Single or double, for the site plan. 3 of 12 forms
How will you set up? Required A van needs a different spot from a table. 2 of 12 forms
Do you need power? Required Spaces with power run out first. 4 of 12 forms
Liability insurance certificate Optional now; they can send it once accepted. 1 of 12 forms
Business or sales tax number, if you have one Optional; some events must record it. 5 of 12 forms
Vendor conditions Required Set-up times, fees and cancellations, linked in full. 5 of 12 forms
My space Required They look after their own space and goods. 2 of 12 forms
Publicity Unchecked, because some makers prefer not to be promoted. 3 of 12 forms
Signature Required Typed or drawn; the date is recorded. 5 of 12 forms

What we left out

  • Card details for the space fee. Taken inside 1 of 12 forms. Invoice accepted vendors instead, so nobody who misses out needs a refund.
  • A Social Security number as the tax ID. On 1 of 12 forms. Ask for a business or sales tax number, or nothing.
  • Food permits from every vendor. On 4 of 12 forms, always in a food section. The food preset asks; the craft form does not.

What 12 real vendor application forms ask

How many include each field, from forms organizations use today. Part of the Form Field Index.

  1. Business, farm or stall name 12 of 12
  2. Contact or owner's name 12 of 12
  3. Email address 12 of 12
  4. Phone number 12 of 12
  5. Postal address 11 of 12
  6. Products and prices 10 of 12
  7. Vendor type or product category 9 of 12
  8. Website 9 of 12
Read September 2026 · US 12 · Sources
  1. Community Food Connections (Downtown Phoenix Farmers Market) · nonprofit farmers market, US
  2. City of Sugar Land (Farmer's Market at Imperial Park) · city government, US
  3. New Braunfels Farmers Market · farmers market, US
  4. Cary Farmers Market · farmers market, US
  5. Homer Farmers' Market · farmers market (craft vendors), US
  6. Tanana Valley Farmers Market Association · farmers market association, US
  7. Town of Oakboro · town government, US
  8. Bemidji State University Sustainability Office (Arts of the Earth Festival) · university office running a festival, US
  9. Maryland Department of the Environment (Clean Water Innovations Trade Show) · state agency running a trade show, US
  10. Tulsa Farmers' Market (Yuletide Market) · farmers market (holiday market), US
  11. Green City Market · nonprofit farmers market, US
  12. Urban Harvest · nonprofit farmers market, US

Make it yours

  1. One form for every event

    Add ?event=Spring Twilight Market to the link. The heading names the event, and it is saved with each application.

  2. Close on your cut-off date

    Set the close time under Settings → Schedule; late applicants see “Vendor applications for this event have closed.”

  3. Draw the site plan from a sheet

    In the Workflows tab, send each application to Google Sheets, then sort by category, space size and power.

  4. Link conditions that cover the day

    Your conditions page should cover set-up and pack-down times, the fee and when it’s due, refunds if either side cancels, the insurance you need, and what may be sold.

Questions about this template

How do I choose between vendors?

Publish your criteria at the top of the form (handmade, local, a mix of categories), then compare applications by category with the photos side by side.

Can a vendor apply for only some market days?

Yes: they check the dates they can do. The CSV or Excel export gives each date its own 1/0 column, so you can count vendors per day.

Can vendors send insurance later?

Yes. The certificate upload is optional. Make it required if your venue will not book an uninsured vendor.

Does it work for food trucks and farmers markets?

Yes. The base form is a craft fair vendor application. “Food vendor or food truck” adds kitchen, permit and generator questions, and “Farmers market grower” makes it a farmers market vendor application that asks where the farm is.

Which form do you need?

Not quite the job? One of these may fit, or browse all application forms.

Start with the vendor application form template

Open it in the editor, put your dates and fees in, and send the link to last year’s vendors.

Use this template

By , founder of PulseFormCreator. Updated 23 Sep 2026.