Roof inspection report template

The report a roofer or inspector fills in at the ladder, laid out as a roof inspection checklist: how each part rates, a photo of each slope and what to fix.

Use this template

Preview · answers aren’t saved

Page 1 of 3

Client or property owner (required)

Property address (required)

Street address (required)

Apt, suite, unit (optional)

City (required)

State (optional)

ZIP code

Inspection date (required)

Inspector (required)

Company and license number

How was the roof inspected? (required)

Choose as many as you like

Roof age in years

Your best estimate if it cannot be verified.

Enter a number from 0 to 150.

Last replacement or major repair

Year, and full or partial.

Roof area

In squares (100 sq ft) or square meters.

Enter a number of 0 or more. Up to 1 decimal place.

Warranty

Manufacturer and expiry date, or “none”.

Is there more than one roof or roof section? (required)

27 questions · about 8 min · logic · file upload · signature

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Unlimited responses on Free

Print it as a PDF Word version

Change the questions in Word, then print.

What you get back

Every response lands in your results the moment it is sent. Turn on email notifications and each one arrives like this, and the same answers become a row in your spreadsheet.

From PulseFormCreator

Subject New response to Roof inspection report

Client or property owner: Dana Whitfield
Property address: 1418 Palmetto Avenue, Tampa FL 33606, United States
Inspection date: 18 Sep 2026
Inspector: Marcus Bell
Company and license number: Bell Roofing, CCC1331875
How was the roof inspected?: Walked the roof, From the attic or roof space

and 14 more answers

A sample email with made-up answers.

submitted_at	Client or property owner	Property address	Inspection date	Inspector	Company and license number
22 Sep 2026 09:41	Dana Whitfield	1418 Palmetto Avenue, Tampa FL 33606, United States	18 Sep 2026	Marcus Bell	Bell Roofing, CCC1331875

Export to CSV or Excel, or send responses to Google Sheets, Notion, Airtable, Slack or a webhook. All free.

What happens after someone submits

Set these up once in the Workflows tab, and every report is filed and priced up the day it is written.

Submitted
A roof rates Poor overall

Your estimator gets an email, sent only when the overall condition is Poor, so the replacement quote can start that day.
That email goes out

A PDF of the full report is attached, ready to send to the client.
Any report is sent

A new row lands in your Google Sheet: a job list with each roof’s remaining life and repair cost.

Set this up when you use the template

What this form asks, and why

The last column shows how often real roof inspection reports ask for it.

Question	Why it is there	Real forms
Client or property owner Required	Who the report is for: owner, buyer or insured.	9 of 13 forms
Property address Required	On 10 of 13 forms.	10 of 13 forms
Inspection date Required	A roof report is a snapshot. 12 of 13 forms date it.	12 of 13 forms
Inspector Required	Who stands behind the findings.	8 of 13 forms
Company and license number	Citizens’ form and Miami-Dade’s permit form both ask for it.	5 of 13 forms
How was the roof inspected? Required	Says what the inspector could see. Only 1 of 13 forms record it.	1 of 13 forms
Roof covering Required	Decides which defects matter.	10 of 13 forms
Roof age in years	Citizens asks it beside remaining life: the pair Florida’s roof-age law turns on.	8 of 13 forms
Last replacement or major repair	A partial replacement changes the age of half the roof.	5 of 13 forms
Roof area	No replacement price without it.	4 of 13 forms
Warranty	Some membranes may only be repaired by the maker’s certified contractor.	4 of 13 forms
Is there more than one roof or roof section? Required	7 of 13 forms record sections separately.	7 of 13 forms
Describe the other roofs or sections Required Only when “Is there more than one roof or roof section?” is Yes	Keeps a garage or extension from hiding in the main roof’s grade.	7 of 13 forms
Rate each part of the roof Required	One scale for every part; “Not inspected” is an honest answer.	9 of 13 forms
Any signs of leaks? Required	Attic and ceilings asked apart, as Citizens’ form does.	8 of 13 forms
Photo: front slope	Citizens wants every slope photographed, each in its own labeled upload.	8 of 13 forms
Photo: back slope	Up to five photos each.	Our own recommendation
Photo: left slope	Skip any slope the roof does not have.	Our own recommendation
Photo: right slope	Each file stays under its slope’s name in the export.	Our own recommendation
Photos of each defect Only when any row in “Rate each part of the roof” is marked “Fair” or “Poor”	Close-ups for the findings, asked only when a part rates Fair or Poor.	Our own recommendation
Findings Required Only when any row in “Rate each part of the roof” is marked “Fair” or “Poor”	Ties each defect to its place on the roof and its photo.	5 of 13 forms
Overall condition Required	The line a buyer or underwriter reads.	6 of 13 forms
Estimated remaining useful life Required	Bands, because nobody can promise a year. Florida sets the line at five.	7 of 13 forms
Recommended repairs Required	What to fix, in order. 9 of 13 forms include it.	9 of 13 forms
Estimated cost	Optional: only for contractors quoting the work.	4 of 13 forms
Certification Required	Citizens’ “true and correct”, plus that you inspected the roof yourself.	4 of 13 forms
Inspector’s signature Required	Insurer and permit forms end with one.	5 of 13 forms

What we left out

A notary block. Only Miami-Dade’s permit form has one. A permit office that needs it has its own form.
A hand-drawn roof plan. 4 of 13 forms have one. The slope photos show the same thing.
Core samples and moisture tests. Lab work for a replacement design, not a condition report.

What 13 real roof inspection reports ask

How many include each field, from forms organizations use today. Part of the Form Field Index.

Date of inspection 12 of 13
Address of the property inspected 10 of 13
Roof covering 10 of 13
Client or property owner 9 of 13
Covering damage 9 of 13
Inspecting company 9 of 13
Recommended repairs or actions 9 of 13
Gutters, drains and ponding 8 of 13

Read September 2026 · US 12, Canada 1 · Sources

Citizens Property Insurance Corporation · insurer (Florida state-created insurer of last resort; underwriting form), US
MasterCraft Roofing · roofing contractor (published example of its own report), US
A-Tech/Northwest, Inc. (report for Yamhill-Carlton School District via Willamette Education Service District) · roof consultant (school district bond assessment), US
HomeGuard Incorporated · home inspection company (published sample of its own report), US
Miami-Dade County (Building Permitting & Inspection Center) · county building department, US
Advantage Inspection (Raleigh, NC) · home inspection company (published sample of its own report), US
MASB-SEG Property/Casualty Pool (SET SEG) · member-owned school risk pool (form for member school districts), US
Mississippi Department of Finance and Administration (Bureau of Building, Grounds and Real Property Management) · state building agency (form for design professionals on state roofing projects), US
Government of the Northwest Territories (Public Works and Services / Infrastructure) · territorial government (facility maintenance, form MMS-427), Canada
Elko County School District · school district (facilities), US
City and County of Denver (Community Planning and Development) · city/county building department, US
Roof Repair Specialist (A and C Roofing) · roofing contractor (roof condition certificate), US
G. Stephens and Associates, Inc. · roofing contractor and home inspector (completed roof condition report), US

How the form changes as people answer

Most people see a shorter form. These questions and screens only appear when an answer calls for them.

When “Is there more than one roof or roof section?” is Yes

shows “Describe the other roofs or sections”
When any row in “Rate each part of the roof” is marked “Fair” or “Poor”

shows “Photos of each defect” and “Findings”

Make it yours

Your license on every report

Give inspectors a link ending ?company=Bell Roofing, CCC1331875 and the hidden field fills in the company box.
Your scope, in your words

Edit the scope paragraph above the certification to match what your inspections cover.
Keep prices out

NRCIA advises leaving repair prices out of an inspection report. Delete “Estimated cost” unless you are quoting the work.

Good practice and the law

US
In Florida an insurer may not refuse or drop a home policy on roof age alone if an authorized inspector finds five or more years of life left. Florida Statutes 627.7011
UK
Treat every roof as fragile until a competent person confirms it is not, and plan roof work so it is done safely. HSE, roof work

Questions about this template

What does a roof inspection report look like?

Like the filled-in example above: the roof, a grade for each part, photos, remaining life and priced repairs.

Will an insurer accept it?

Florida’s Citizens accepts any report with at least its own form’s detail. The insurance preset asks every field on it, a second roof included; check with your insurer.

What does it mean when a report says the roof is at end of life?

The covering needs replacing soon: here, “Under 2 years”. The repairs box says what keeps it watertight until then.

Should the inspector fill it in on the roof?

No. Take photos on the roof and fill in the form at the ladder or in the truck.

Which form do you need?

Not quite the job? One of these may fit, or browse all inspection, report and evaluation forms.

request a quote form
For homeowners asking you to quote before anyone climbs up.
tenant maintenance request form
For a tenant or staff member reporting a leak.
move out inspection form
For a rental’s condition room by room at handover.

Start with the roof inspection report template

Open it in the editor, put your license number in the link and send your first report.