Start free

Food order form template

Take food orders for pickup, a meeting or an event: when and where, how many people, what they want from your menu, and every allergy, with a total that adds up.

Use this template
Preview · answers aren’t saved
Page 1 of 2

Pickup or delivery? (required)

A wrap, a veggie bowl and a burger from the menu
Everything comes boxed and labeled.

Please order at least 2 business days ahead. We deliver locally, or you can collect from us. We confirm every order by email before we cook.

Date needed (required)

Time the food should be ready (required)

Between 7:00 am and 8:00 pm. In 15-minute steps.

Number of people (required)

For plates, napkins and set-up.

Enter a number from 1 to 500.

23 questions · about 4 min · logic · prefill from the link · running total

  • No sign-up to start
  • Unlimited responses on Free

Print it as a PDF Word version

Change the questions in Word, then print.

What you get back

Every response lands in your results the moment it is sent. Turn on email notifications and each one arrives like this, and the same answers become a row in your spreadsheet.

From PulseFormCreator

Subject New response to Food order

Pickup or delivery?
Delivery (+$25)
Delivery address
200 Main Street, Suite 300, Boise ID 83702, United States
Date needed
23 Sep 2026
Time the food should be ready
12:15
Number of people
18
Chicken wrap – $14
8

and 15 more answers

A sample email with made-up answers.
submitted_atPickup or delivery?Delivery addressDate neededTime the food should be readyNumber of people
23 Sep 2026 09:41Delivery (+$25)200 Main Street, Suite 300, Boise ID 83702, United States23 Sep 202612:1518

Export to CSV or Excel, or send responses to Google Sheets, Notion, Airtable, Slack or a webhook. All free.

What happens after someone submits

Set these up in the Workflows tab, so every order reaches the kitchen the same way.

  1. Submitted

  2. An order comes in

    You get it by email with a PDF of the order attached, ready to print for the kitchen.

  3. It has a date and time

    A calendar invite for that day and time lands in your own calendar, so no order is forgotten.

  4. You confirm the order

    Reply from the response with the final total and timing, and their answer comes back to the same thread.

Set this up when you use the template

What this form asks, and why

A food order form asks when and where the food is needed and for how many people, then the menu quantities, dietary needs and any allergy, and how the order is paid. 11 of 11 forms ask the date and 9 of 11 forms the headcount, before any food.

The last column shows how often real food order forms ask for it.

Question Why it is there Real forms
Pickup or delivery? Required Adds the delivery fee and picks the thank-you screen. Our own recommendation
Delivery address Required Only when “Pickup or delivery?” is “Delivery (+$25)” 11 of 11 forms ask where the food goes, down to the room. 11 of 11 forms
Date needed Required Asked on 11 of 11 forms. The kitchen plans the week from it. 11 of 11 forms
Time the food should be ready Required When the food must be ready, which is not the event’s start time. 10 of 11 forms
Number of people Required Plates, napkins and portions, asked on 9 of 11 forms. 9 of 11 forms
Chicken wrap – $14 Boxed items with the price in the label, so the total adds itself. 5 of 11 forms
Veggie bowl – $13 Change items and prices here and in the “Add up the order” rule. 5 of 11 forms
Beef burger – $16 Each box feeds the running total. 5 of 11 forms
Kids’ pack – $9 Delete it for office catering. 2 of 11 forms
Drinks – $4 each The total is worked out after this item. 5 of 11 forms
Any changes to an item? Changes such as “no onion” stay with the order, not in a separate email. Our own recommendation
Anything else from our menu? Platters and specials. 8 of 11 forms take the menu as free text. 8 of 11 forms
Dietary needs, and how many of each Numbers, not checkboxes: a caterer needs to know how many vegetarians. 3 of 11 forms
Does anyone eating have a food allergy? Required Food order forms rarely ask about allergies by name. This one asks everyone. Our own recommendation
Which allergens, and for how many people? Required Only when “Does anyone eating have a food allergy?” is Yes The allergen and how many people, before anyone cooks. Our own recommendation
Your name Required The person the kitchen calls. 10 of 11 forms
Email Required The confirmation and the invoice. 6 of 11 forms
Phone Required Asked on 11 of 11 forms: a late driver cannot wait for email. 11 of 11 forms
Organization or department The name on the invoice. 5 of 11 forms
How will you pay? Required The method only. Each answer leads somewhere different. 2 of 11 forms
Account or cost code Required Only when “How will you pay?” is “Charge to a department account” Shown only for department billing. 5 of 11 forms
Email of the person who approves the spend Required Only when “How will you pay?” is “Charge to a department account” Institutional forms want sign-off; an email reaches the approver faster than a signature. 6 of 11 forms
Anything else? Set-up time, room access, labels. 5 of 11 forms

What we left out

  • An approver’s signature. Asked on 6 of 11 forms in some form. With the approver’s email you can get that yes by reply, without a printer.
  • Office use only. On 5 of 11 forms. Every response already records when it arrived.

What 11 real food order forms ask

How many include each field, from forms organizations use today. Part of the Form Field Index.

  1. Any phone number 11 of 11
  2. Date needed 11 of 11
  3. Where the food goes 11 of 11
  4. Start, end, setup or serving time 10 of 11
  5. The orderer's or contact person's name 10 of 11
  6. Number of people / guests to serve 9 of 11
  7. Free-text menu selection 8 of 11
  8. Approver’s signature or contact 6 of 11
Read September 2026 · US 11 · Sources
  1. Central Square Central School District (Child Nutrition) · school district food service, US
  2. U.S. Fish and Wildlife Service, National Conservation Training Center · federal training center (events office), US
  3. Hermiston School District (dining services, run by Chartwells) · school district food service, US
  4. Formaggio Kitchen · specialty food shop (three locations), US
  5. University of Connecticut Dining Services · university dining service, US
  6. Missouri State University (Event and Meeting Services) · university catering service, US
  7. Logan University (Student Services) · university student services (contracted food service), US
  8. Feeding the Soul · caterer (events for schools and organizations), US
  9. The Straker's Kitchen · caterer, US
  10. Eastern Area Coordination Center (National Interagency Fire Center; BLM form) · interagency wildfire dispatch center, US
  11. John Jay College of Criminal Justice, CUNY (Finance and Business Services) · college finance office (catering orders to vendors), US

How the form changes as people answer

Most people see a shorter form. These questions and screens only appear when an answer calls for them.

  1. When “Pickup or delivery?” is “Delivery (+$25)”

    shows “Delivery address”

  2. When “Does anyone eating have a food allergy?” is Yes

    shows “Which allergens, and for how many people?”

  3. When “How will you pay?” is “Charge to a department account”

    shows “Account or cost code” and “Email of the person who approves the spend”

  4. When the order total is 0 and “Anything else from our menu?” is left blank

    shows the “Your order is empty” ending

  5. When “Pickup or delivery?” is “Pickup”

    shows the “Thanks, Hana. Your order comes to $351.” ending

  6. As people answer

    adds up the order total

Make it yours

  1. Close orders on your cut-off

    Set a close time under Settings → Schedule, and cap each day’s orders under Settings → Limit responses.

  2. Take takeout and pre-orders

    Pick “Takeout or pickup” above the preview: no headcount or delivery, and a pickup day and time instead.

  3. Send the kitchen a list

    In the Workflows tab, add Google Sheets. Each order is a row with the date, time, counts per item and allergies.

Good practice and the law

Questions about this template

How do customers pay for their food?

The total adds up on the form, and the thank-you screen gives your invoice, bank transfer or pay-at-pickup details. Nothing is charged on the form.

Can a department be billed instead?

Yes. “Charge to a department account” asks for the cost code and the approver’s email, and nobody else sees those questions. For supplies rather than food, staff send a purchase requisition form.

Can I stop orders for dates that are too soon?

Not automatically: a date question takes a fixed earliest date, not a number of days ahead. State your lead time in the intro.

Why does it ask about allergies separately from dietary needs?

A vegetarian meal is a preference; an allergy can put someone in hospital. A separate yes or no makes sure nobody skips it.

Which form do you need?

Not quite the job? One of these may fit, or browse all order forms.

Start with the food order form template

Open it in the editor, put in your menu, prices and lead time, and share the link.

Use this template

By , founder of PulseFormCreator. Updated 23 Sep 2026.