Job application form template

Hire for shift work or salaried roles with one job application template: the job, the right to work, hours, recent jobs, two references and a signed declaration.

Use this template

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Page 1 of 4

Which position are you applying for? (required)

Full name (required)

Email (required)

Phone number (required)

City, and ZIP or postal code

27 questions · about 8 min · logic · file upload · signature

No sign-up to start
Unlimited responses on Free

Print it as a PDF Word version

Change the questions in Word, then print.

What you get back

Every response lands in your results the moment it is sent. Turn on email notifications and each one arrives like this, and the same answers become a row in your spreadsheet.

From PulseFormCreator

Subject New response to Job application

Which position are you applying for?: Barista
Full name: Jordan Ellis
Email: jordan.ellis@example.com
Phone number: +17205550347
City, and ZIP or postal code: Denver 80205
Do you have the right to work in the country where this job is based?: Yes

and 16 more answers

A sample email with made-up answers.

submitted_at	Which position are you applying for?	Full name	Email	Phone number	City, and ZIP or postal code
23 Sep 2026 09:41	Barista	Jordan Ellis	jordan.ellis@example.com	+17205550347	Denver 80205

Export to CSV or Excel, or send responses to Google Sheets, Notion, Airtable, Slack or a webhook. All free.

What happens after someone submits

Set it up once in the Workflows tab, and each applicant moves from the form to an interview.

Submitted
An applicant has the right to work

The thank-you screen offers a Book a time button for a short phone interview, with their name and email filled in.
You like what you read

Each applicant lands in People, where you tag the ones to interview “shortlisted”.
You need to ask something

Reply from their application in Results, and their answer comes back into the same thread.

Set this up when you use the template

What this form asks, and why

The last column shows how often real job application forms ask for it.

Question	Why it is there	Real forms
Which position are you applying for? Required	On 29 of 29 forms. The job ad’s link fills it in.	29 of 29 forms
Full name Required	One box for the whole name.	29 of 29 forms
Email Required	For the interview invitation.	21 of 29 forms
Phone number Required	To book the interview.	29 of 29 forms
City, and ZIP or postal code	Optional. Travel time matters for early shifts.	27 of 29 forms
Do you have the right to work in the country where this job is based? Required	The eligibility question you can ask everyone. Fill in your country.	23 of 29 forms
Will you now or in the future need us to sponsor a visa for you to work here? Required Only when “Do you have the right to work in the country where this job is based?” is Yes	Asked instead of citizenship, which the EEOC says not to ask before an offer.	23 of 29 forms
Are you 18 or older? Required	For jobs with a minimum age; no date of birth needed.	16 of 29 forms
What kind of work are you looking for? Required	Full-time only skips the shift grid.	15 of 29 forms
When can you work? Required Only when “What kind of work are you looking for?” includes “Part-time”, “Casual or on-call” or “Temporary or seasonal”	Your roster in one grid.	13 of 29 forms
When could you start? Required	A date, not “ASAP”.	19 of 29 forms
What pay are you hoping for?	What they want, not what they earned.	8 of 29 forms
Résumé or CV	Optional: the job table does its work.	9 of 29 forms
Have you had a paid job before? Required	First-job applicants skip the job table.	22 of 29 forms
Your current or most recent job Required Only when “Have you had a paid job before?” is Yes	The paper job table, as one row.	22 of 29 forms
May we contact this employer? Required Only when “Have you had a paid job before?” is Yes	Protects people whose manager does not know.	16 of 29 forms
Earlier jobs (optional) Only when “Have you had a paid job before?” is Yes	Two optional rows.	22 of 29 forms
Highest level of education	Highest level only.	22 of 29 forms
Skills, licenses or certificates for this job	Certificates and licenses, from food handling to forklifts.	17 of 29 forms
Why do you want this job?	Optional: a short cover letter.	8 of 29 forms
Two references Required	Two, not family, called only for your preferred candidate.	21 of 29 forms
How did you hear about this job?	Which ad worked.	17 of 29 forms
Who referred you? Only when “How did you hear about this job?” is “A friend or employee”	For referral bonuses.	17 of 29 forms
Have you worked for us before?	A rehire check, on 17 of 29 forms.	17 of 29 forms
Is there anything you need to take part in an interview?	What the interview needs, not health.	4 of 29 forms
Declaration Required	True, complete, and checkable before an offer.	27 of 29 forms
Signature Required	Typed or drawn; the response records the date.	27 of 29 forms

What we left out

Social Security or other tax numbers. 9 of 29 forms ask. Payroll needs it after you hire, not to pick who to interview.
Criminal record questions. On 17 of 29 forms. California bars it before an offer (below); ask after one, where the law allows.
Pay at previous jobs. On 15 of 29 forms. Old pay anchors your offer, and California bans the question (below).
Health and injury questions. On 6 of 29 forms, all from New Zealand and Australia. UK law bars them before an offer (below).

What 29 real job application forms ask

How often each field appears, from forms organizations use today. Part of the Form Field Index.

Any phone or mobile number 100% (29 of 29 forms)
Position applied for 100% (29 of 29 forms)
Name 100% (29 of 29 forms)
Signed declaration 93% (27 of 29 forms)
Signature 93% (27 of 29 forms)
Date beside the signature 93% (27 of 29 forms)
Address 93% (27 of 29 forms)
Permission to verify details 83% (24 of 29 forms)
Right to work 79% (23 of 29 forms)
Work history 76% (22 of 29 forms)
Education 76% (22 of 29 forms)
Email address 72% (21 of 29 forms)

Read September 2026 · US 18, Australia 4, UK 3, New Zealand 3, Canada 1 · Sources

City of Gaffney · city government, US
City of Darlington · city government, US
Superior Restaurant (Emmaus, PA) · restaurant, US
Columbia Orthopaedic Group · medical practice, US
City of California City · city government, US
Cumbria County Council · county council, UK
Baytree School · school, UK
Heighington Parish Council · parish council, UK
A.T. Still University of Health Sciences · university, US
Heritage University · university, US
City Grocery Restaurant Group · restaurant group, US
The Market Basket, Inc. · grocery chain, US
Ace Hardware at Westwoods, Reunion and Chambers Place · hardware store, US
Medford Cooperative, Inc. (Camps Fresh Market) · grocery and retail co-operative, US
Blue Mountain Nurseries · plant nursery, New Zealand
Te Hiringa Mahara Mental Health and Wellbeing Commission · government agency (Crown entity), New Zealand
Reynolds Market · grocery chain, US
City Corporation (Russellville, AR) · water and wastewater utility, US
Horn's Ace Hardware · hardware store chain, US
State of New Jersey (Department of Health) · state government agency, US
Yum! Restaurants (Pizza Hut, KFC, Taco Bell) Canada · restaurant chain, Canada
Jefferson Ace Hardware (Harland Inc.) · hardware store, US
Village Ace Hardware · hardware and paint stores, US
Te Herenga Waka Victoria University of Wellington · university, New Zealand
The Market (Fresno) · grocery store, US
City of South Perth · local council, Australia
STARTTS (NSW Service for the Treatment and Rehabilitation of Torture and Trauma Survivors) · health service (nonprofit), Australia
Governor's Establishment (Government House Western Australia) · state government agency, Australia
ASTERIA · disability support and out-of-home care provider, Australia

How the form changes as people answer

Most people see a shorter form. These questions and screens only appear when an answer calls for them.

When “Do you have the right to work in the country where this job is based?” is Yes

shows “Will you now or in the future need us to sponsor a visa for you to work here?”
When “What kind of work are you looking for?” includes “Part-time”, “Casual or on-call” or “Temporary or seasonal”

shows “When can you work?”
When “Have you had a paid job before?” is Yes

shows “Your current or most recent job”, “May we contact this employer?” and “Earlier jobs (optional)”
When “How did you hear about this job?” is “A friend or employee”

shows “Who referred you?”
When “Do you have the right to work in the country where this job is based?” is No

shows the “Thanks for your interest” ending

Make it yours

One form for every opening

Add ?role=Barista&job_id=42 to each ad’s link. The heading and the position box fill in, and both are saved.
Close it with the ad

Set a close time under Settings → Schedule that matches the job ad.
Tell the team in Slack

In the Workflows tab, post each application to your hiring channel in Slack.

Good practice and the law

This is general information, not legal advice. Rules differ by country and state, so check anything important where you operate.

US
Most employers should not ask if an applicant is a US citizen before an offer; Form I-9 checks eligibility after. EEOC, pre-employment inquiries and citizenship
US
California employers with five or more staff may not ask about conviction history before a job offer. California Civil Rights Department, Fair Chance Act
US
California employers may not seek an applicant’s pay history, but may ask what pay they expect. California Labor Code §432.3
US
The FTC says a background-check notice can’t sit in an employment application. Send it to your chosen candidate. FTC, background checks
UK
No health questions before an offer, except to arrange interview adjustments, which is all this form asks. Equality Act 2010, s60

Questions about this template

How do I fill in a printed job application?

Use black ink and capital letters, give a month and year for each job, and write “N/A” instead of leaving a box empty. Then sign and date the last page.

Can people apply without a résumé?

Yes: the job table replaces it, and first-job applicants skip that too. The “Salaried or office role” preset requires one.

What happens when an applicant has no right to work?

The form ends on a polite screen. If you sponsor visas, delete that rule in the editor.

Should applicants attach a cover letter?

Not for shift work: “Why do you want this job?” takes a few optional lines. The salaried preset makes it a required statement against your criteria.

Which form do you need?

Not quite the job? One of these may fit, or browse all application forms.

form for volunteers
For unpaid helpers, with checks instead of a job history.
new employee information form
After you hire, for the new starter’s details and payroll paperwork.
change of availability form
When staff you already employ change the hours they can work.

Start with the job application form template

Open it in the editor, add your roles and link it from every job ad.